Planning Pod

APRIL 12, 2020

Or a fundraising event to collect donations and communicate your charity’s vision and accomplishments. However, depending on your situation and goals, you may need to rely on a network of employees, contractors, vendors, volunteers, committees and chairpersons to carry out all your objectives.

Social Media 207

Social Media Insurance Media Management 207

The Road to Marriage

MARCH 1, 2024

Whether it’s a particular vendor or a design detail, identifying and prioritizing these key pieces will guide your decision-making process. Embrace Flexibility: Realize that certain popular vendors or venues may be unavailable. If you don’t like something, say it openly so vendors can adjust and suggest alternatives.

Wedding Planning 130

Wedding Planning Finance Communication Vendor 130

Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

Management 148

Management Wedding Venue Event Management Communication 148

Peerspace

MARCH 18, 2025

This expert-reviewed guide covers key questions to ask before booking a DJ, helping you ensure compatibility, avoid pitfalls, and create an unforgettable soundtrack. Essential Questions to Ask Before Booking a DJ Source: Peerspace Experience & Expertise 1. Be sure you communicate these details to your DJ early on.

Communication 52

Communication Management Engineering Scheduling 52

Planning Pod

AUGUST 5, 2020

Hint—spreadsheets, calendar books, planning binders, and day planners (yes, those too) didn’t make the list because they actually consume more time to manage and there are better alternatives. So we created a list of the eight most essential event management tools every event professional should have in their arsenal.

Event Management 160

Event Management Management Social Media Scheduling 160

Peerspace

MARCH 20, 2025

Table of Contents : Finding Potential Florists Asking the Right Questions Choosing the Right Florist Booking the Perfect Wedding Venue How to Find Potential Florists Courtesy of Michelle Olmann Finding the right florist for your wedding or event can feel overwhelming with so many options to choose from. How soon do we need to book you?

Procession 52

Procession Vendor Social Media Insurance 52

Souvenir Weddings & Events

MARCH 31, 2020

Here also it is very important to check with your vendors and your venue whether they can accommodate you and your guests at a later date. If your guests already booked their flights, they will probably be allowed to change their booking at no costs. Check with your venue, your hotel and your vendors what your options are.

Vendor 130

Vendor Communication Ceremony Catering 130

Eventtia

APRIL 4, 2025

Check if the communication between all the team members works efficiently. From venue bookings to speakers, there are many different costs associated with events. Hiring a vendor or speaker outside of your budget could reduce your profits – and potentially block your event from going ahead as planned.

Event Management 62

Event Management Social Media Management Procession 62

Shubh Muhurat Luxury Weddings

MARCH 16, 2025

Reality: Planners who charge fees generally maintain industry connections that enable them to secure better vendor prices thus potentially reducing expenses for couples. Choose managers who communicate with others in the same manner that you do. The two of you will work closely together for an extended period of months.

Wedding Planner 52

Wedding Planner Destination Wedding Social Media Wedding Manager 52

Planning Pod

JANUARY 12, 2021

Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. Before scheduling your first customer walkthrough or booking your first party, make sure your pricing is dialed in properly.

Vendor 148

Vendor Social Media Management Catering 148

Planning Pod

JULY 25, 2019

Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Improved collaboration with teams and vendors. Improved logistics management. How to choose the best event management software?

Event Management 112

Event Management Management Social Media Communication 112

Planning Pod

NOVEMBER 12, 2020

When we built Planning Pod, we set out to solve a big problem that many event venues, restaurants and hotels face … juggling too many applications, emails, documents, spreadsheets and even notes, folders and whiteboards to manage their event bookings. Core Audience. Let’s unpack those benefits one at a time….

Management 148

Management Electronics Event Management Hospitality 148

Souvenir Weddings & Events

APRIL 29, 2020

We created for a you a checklist for each month before your wedding, to make sure you book the right vendors at the right time. This amount is the number you will communicate to all vendors. If there are not many hotels that your guests can choose from, it's wise to choose 1 hotel for your guests to book at.

Wedding Planning 130

Wedding Planning RSVP Bachelor Party Vendor 130

Peerspace

FEBRUARY 13, 2025

Whether youre hosting a cozy bridal shower at home or booking a stylish venue, heres what to expect cost-wise : Food & drinks : A catered meal typically runs $15-40 per guest , but more elaborate catering can easily reach $150 a guest. Heres what needs to get done: Book the venue (or prep the house if hosting at home).

Celebrant 52

Celebrant Problem Solving Maid of Honor Scheduling 52

Peerspace

FEBRUARY 26, 2024

First and foremost: book the perfect event venue with Peerspace Source: Peerspace Before we delve into the tips, there’s one thing that we need to get sorted. But when you book an event space through Peerspace , it actually is. But when you book an event space through Peerspace , it actually is. The all-important venue!

Communication 98

Communication Scheduling Vendor Management 98

Peerspace

FEBRUARY 11, 2025

Pro Tip : For blended families, take care to acknowledge everyones role and communicate clearly about seating arrangements ahead of time to get ahead of any misunderstandings and avoid hurt feelings. Children : Decide whether the event will be adults-only or family-friendly and communicate this clearly in your invitations.

Rehearsal Dinner 52

Rehearsal Dinner Maid of Honor Communication Finance 52

Peerspace

FEBRUARY 12, 2025

Clear communication helps manage expectations. The gesture itself communicates their importance in your life and gives them a chance to share in your joy, whether in person or through engagement gifts. Book exactly what you needwhether that’s an industrial loft, private home, garden space, or traditional event space.

Engagement 52

Engagement Communication RSVP Destination Wedding 52

Busy Bee's Events

NOVEMBER 11, 2023

In this wedding industry, it’s so important to always look through reviews of each and every vendor, especially the wedding planner. Reviews are everything and if the vendor has less than five reviews then definitely do more research. Any vendor can claim anything online, especially on their website. Do the research.

Wedding Planner 130

Wedding Planner Vendor Rehearsal Dinner Social Media 130

Peerspace

MARCH 6, 2025

Nail the details early, communicate clearly, and get ready for an unforgettable celebration! Brides Party Preferences Before you book that VIP bottle service or rent out an entire spa, you need to know exactly what the bride wantsand what she absolutely does not want. Last-minute booking disasters: That dreamy vacation rental?

Bachelorette Party 52

Bachelorette Party Problem Solving Scheduling Bride 52

The Wedding Planner LA

APRIL 21, 2020

In order to accurately gauge if a professional has the ability to accomplish this, there are several questions that can be asked prior to booking to properly vet the professional you are interested in. Questions to ask prior to booking a wedding planner- The basics- Are you available on my date? How much do your services cost?

Wedding Planner 52

Wedding Planner Problem Solving Day-Of Coordinator Vendor 52

Lovely Day Events

OCTOBER 28, 2024

If you have a specific budget in mind make sure you communicate that when speaking with catering companies. PRO TIP: It is best to do your tasting after you book your catering company. It is no longer common to do multiple menu tastings before booking a catering company as a tool to decide who to book.

Catering 52

Catering Scheduling Photography Wedding Planner 52

The Wedding Planner LA

APRIL 22, 2020

In order to gauge if a professional has the ability to accomplish this, there are several questions that can be asked prior to booking to effectively vet the professional you are interested in. If you can find someone who is up for the task, you will walk into your wedding venue and see all of those pieces have fallen into place.

Wedding Coordinator 52

Wedding Coordinator Problem Solving Day-Of Coordinator Insurance 52

Cvent: Event Marketing

FEBRUARY 21, 2019

High-quality vendors, staff, and entertainment aren’t easy to find. How do you build a lasting relationship with your vendors that will lead to a prosperous venture for both of you and entice them to work with you every time? We have four easy ways to build relationships with vendors that could last a lifetime. Conclusion.

Vendor 46

Vendor Social Media Communication Media 46

Rock Paper Coin

OCTOBER 10, 2024

One effective strategy is to set designated communication hours—specific times when you’ll check texts, emails, Slack, etc. This doesn’t mean you’re obligated to respond immediately, but rather that you’re allowing yourself to engage with communication during those times. Prioritizing these boundaries is key.

Scheduling 98

Scheduling Communication Vendor Wedding 98

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. Vendor Information. Let’s take a deeper look at what makes up a BEO. Beverage Service.

Electronics 109

Electronics Management Communication Vendor 109

Rock Paper Coin

DECEMBER 6, 2023

For wedding professionals, understanding the ins and outs of booking season is a game-changer. It’s the time when couples begin their journey to saying “I do,” eagerly searching for the perfect vendors to make their dream day a reality. Couples today are tech-savvy and will likely start their vendor search online.

Collaboration 40

Collaboration Social Media Finance Pinterest 40

Planning Pod

MARCH 31, 2022

Though they do host numerous weddings, Clay Theatre offers venue bookings for many other types of intimate events. Andrea’s team was able to retain and reschedule their 2020 bookings for the following year, a significant win that proved to be a double-edged sword. The unique space gave Andrea a leg up in curating a client base.

Management 78

Management Communication Floor Plan Event Management 78

Planning Pod

AUGUST 8, 2022

Challenge: Chaotic communication and missing information. When it comes to catering companies, one of the most important ingredients of a well-run kitchen is communication. Solution: Central hub for communications with clients, vendors, and back-of-house staff. Banquet Event Order (BEO).

Catering 78

Catering IT Electronics Management 78

Planning Pod

JULY 7, 2020

and are still booking up venue spaces for late 2020 and beyond. Busy vendors, suppliers and clients no longer have to worry about making an in-person appearance just to pay a bill or produce a signature. Some typical paper trail items you should make digital include: Client or vendor contracts. 2 – Do you reuse it?

Procession 109

Procession Management Electronics Social Media 109

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. Clear Communication Budgets are not just internal tools; they are communication devices.

Event Management 117

Event Management Management Vendor Retail 117

Junebug Weddings

MAY 26, 2024

That’s why they’re some of the most important wedding vendors to hire when you’re just getting started in your wedding planning journey. All the vendors Isa suggested were absolutely perfect and in line with what we wanted. I had no stress, and the whole event went perfectly. Karla Casillas and Co.

Wedding Planner 98

Wedding Planner Destination Wedding Vendor Communication 98

Planning Pod

JANUARY 28, 2021

One of Dianne’s most significant challenges in turning around the event space was streamlining its underperforming systems and eliminating process gaps that increased the possibility of information getting lost, buried or not updated properly (and increasing the risk of double bookings to boot). We had an event management system. “It

Management 89

Management Electronics Event Management Communication 89

Peerspace

MAY 5, 2024

How to rent a yoga studio The types of yoga studios you can book through Peerspace Have you ever wondered: how much it costs to rent a yoga studio? Book the perfect yoga studio. Peerspace is the easiest way to book the perfect yoga space. Enjoy the largest location library and hassle-free bookings today. Check them out!

IT 97

IT Bachelorette Party Communication Vendor 97

Planning Pod

APRIL 29, 2020

This is the focal point of any virtual event because it’s the primary portal for marketing your event; creating online content for marketing and SEO; collecting registrations; communicating updates; and having attendees log in on event day to participate. Email Communications. event schedules, videos, registration/RSVP forms and more.

Social Media 180

Social Media Communication Electronics Scheduling 180

Planning Pod

AUGUST 16, 2023

By collecting data on attendees, you can create targeted marketing campaigns and personalized communications. This means you won’t have to search through multiple spreadsheets to find key details about third-party vendors, catering plans, or contact information.

Event Management 78

Event Management Management Social Media Communication 78

White Dots Weddings

JUNE 3, 2024

photo by love is my favourite color Wedding planning can be a daunting prospect, and while a wedding planner is indispensable when it comes to booking a venue and picking all the right vendors for your day, there’s a task that comes before that: choosing the right wedding planner for you. But of course, rapport has to be built somehow.

Wedding Planner 40

Wedding Planner Vendor Communication Procession 40

White Dots Weddings

JUNE 3, 2024

Wedding planning can be a daunting prospect, and while a wedding planner is indispensable when it comes to booking a venue and picking all the right vendors for your day, there’s a task that comes before that: choosing the right wedding planner for you. There are numerous factors that come into picking the right vendor.

Wedding Planner 40

Wedding Planner Vendor Communication Procession 40