Planning Pod

SEPTEMBER 14, 2020

If you are in the business of booking, reserving and managing event spaces – and your livelihood depends on properly managing your event bookings – this is for you. The secret to flawless event booking is a seamless process. The secret to flawless event booking is a seamless process.

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Management Electronics Procession Event Management 78

Planning Pod

AUGUST 5, 2020

Hint—spreadsheets, calendar books, planning binders, and day planners (yes, those too) didn’t make the list because they actually consume more time to manage and there are better alternatives. OK, maybe that’s an exaggeration, but having a tightly kept schedule is still extremely important for event professionals.

Event Management 160

Event Management Management Social Media Scheduling 160

Sweet Gardenia Weddings

JULY 5, 2022

3 days ago we asked San Antonio Brides what was the hardest vendor to book and why. Majority said booking their photographer, which is understandable, the photos are all you have left of the wedding!! A vendor who is super responsive is becoming rare! I've helped replaced vendors/venues and saved serious mistakes.

Wedding Photography 130

Wedding Photography Wedding Planner Photography Social Media 130

Love Inc. Mag

JANUARY 22, 2024

Holly Gray of Anything But Gray Events also recommends having hired your beauty vendor before booking your e-sesh. “This way, you can schedule your makeup and hair trial on the same day as your engagement session and also see how the look you chose will translate through the camera.” ” Another idea?

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Engagement Insurance Photography Scheduling 98

Shubh Muhurat Luxury Weddings

MARCH 16, 2025

Reality: Planners who charge fees generally maintain industry connections that enable them to secure better vendor prices thus potentially reducing expenses for couples.

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Wedding Planner Destination Wedding Social Media Wedding Manager 52

Peerspace

FEBRUARY 13, 2025

Whether youre hosting a cozy bridal shower at home or booking a stylish venue, heres what to expect cost-wise : Food & drinks : A catered meal typically runs $15-40 per guest , but more elaborate catering can easily reach $150 a guest. 1 month before : Best for more casual showers but avoid scheduling too close to the wedding.

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Celebrant Problem Solving Maid of Honor Scheduling 52

Planning Pod

APRIL 12, 2020

Depending on the primary purpose of the event and overall goals, you may want to include all event stakeholders in this assessment, mainly because your event may also need to resonate with employees, volunteers, participants, sponsors, exhibitors and vendors as well as attendees. Step 5 – Book a fitting venue and event date.

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Social Media Insurance Media Management 207

Lovely Day Events

OCTOBER 28, 2024

Schedule Tastings with Your Napa Wedding Catering Tasting sessions are a crucial part of the menu selection process. PRO TIP: It is best to do your tasting after you book your catering company. It is no longer common to do multiple menu tastings before booking a catering company as a tool to decide who to book.

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Catering Scheduling Photography Wedding Planner 52

Style Me Pretty

MARCH 20, 2025

Michael and I really hand-picked our vendors described our vision with those few words, showed them some of our favorite inspiration photos, and put our full trust in them! Because of our busy schedules, we had to book our bar service and caterers before a taste test!

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Maid of Honor Reception Ceremony Wedding Gown 97

Planning Pod

NOVEMBER 12, 2020

When we built Planning Pod, we set out to solve a big problem that many event venues, restaurants and hotels face … juggling too many applications, emails, documents, spreadsheets and even notes, folders and whiteboards to manage their event bookings. Core Audience. Let’s unpack those benefits one at a time….

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Management Electronics Event Management Hospitality 148

The Road to Marriage

MARCH 1, 2024

Whether it’s a particular vendor or a design detail, identifying and prioritizing these key pieces will guide your decision-making process. Embrace Flexibility: Realize that certain popular vendors or venues may be unavailable. If you don’t like something, say it openly so vendors can adjust and suggest alternatives.

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Wedding Planning Finance Communication Vendor 130

Planning Pod

JANUARY 12, 2021

Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. Before scheduling your first customer walkthrough or booking your first party, make sure your pricing is dialed in properly.

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Vendor Social Media Management Catering 148

Eventtia

APRIL 4, 2025

And make sure youve got all stages covered: Venue Equipment Setup Seating Registration Scheduling Etc. From venue bookings to speakers, there are many different costs associated with events. Hiring a vendor or speaker outside of your budget could reduce your profits – and potentially block your event from going ahead as planned.

Event Management 62

Event Management Social Media Management Procession 62

Peerspace

MARCH 2, 2025

Planning Timeline Budget and Costs Guest List Choosing the Venue & Theme Sending Invitations Dinner Details Setting a Clear Schedule What is a Rehearsal Dinner and Why is it Important? Book early : If your wedding is during the busy season (like summer or fall), secure your venue and caterers as soon as possible.

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Rehearsal Dinner Scheduling RSVP Groomsmen 52

Planning Pod

OCTOBER 14, 2020

“As a franchise hotel, we were using our own corporate software as well as third-party platforms for things like CRM and billing, but I also needed to use things like Google Docs, email, paper notes, file folders and even a dry-erase board to track things like our booked events and signed contracts,” says Jessica. “It

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Electronics Management Floor Plan Scheduling 148

Peerspace

MARCH 18, 2025

This expert-reviewed guide covers key questions to ask before booking a DJ, helping you ensure compatibility, avoid pitfalls, and create an unforgettable soundtrack. Essential Questions to Ask Before Booking a DJ Source: Peerspace Experience & Expertise 1. But how do you find the right DJ? It starts with asking the right questions.

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Busy Bee's Events

NOVEMBER 11, 2023

In this wedding industry, it’s so important to always look through reviews of each and every vendor, especially the wedding planner. Reviews are everything and if the vendor has less than five reviews then definitely do more research. Any vendor can claim anything online, especially on their website. Do the research.

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Wedding Planner Vendor Rehearsal Dinner Social Media 130

Planning Pod

JULY 25, 2019

Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Event project management – For managing budgets, calendars, tasks/to-do’s, schedules/timelines, checklists, files, dashboards and reporting.

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Event Management Management Social Media Communication 112

Big Apple Bride Events

AUGUST 21, 2018

Our guide on How to Choose the Right Vendors for Your Big Day A dream vendor team is the key to a seamless and successful wedding day and planning experience. We advise brides and grooms to look out for certain qualities in vendors that will ensure you've made the right decisions. Pricing Do you always "get what you pay for?"

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Vendor Scheduling Groom Procession 52

Souvenir Weddings & Events

APRIL 29, 2020

We created for a you a checklist for each month before your wedding, to make sure you book the right vendors at the right time. This amount is the number you will communicate to all vendors. If there are not many hotels that your guests can choose from, it's wise to choose 1 hotel for your guests to book at.

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Wedding Planning RSVP Bachelor Party Vendor 130

The Wedding Planner LA

APRIL 21, 2020

In order to accurately gauge if a professional has the ability to accomplish this, there are several questions that can be asked prior to booking to properly vet the professional you are interested in. Questions to ask prior to booking a wedding planner- The basics- Are you available on my date? How much do your services cost?

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Wedding Planner Problem Solving Day-Of Coordinator Vendor 52

The Road to Marriage

JUNE 23, 2023

For example, can you only use vendors from their preferred list? Will they charge you a fee for using outside vendors? If a vendor is only allowed to come in three hours before to set up, how is the design you envision impacted by that time? But remember, a few of those choices may be booked on the day you want.

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Wedding Venue Social Media Vendor Procession 130

Peerspace

FEBRUARY 17, 2025

Book the venue Plan the menu Define the decor Contact vendors Design invitations 3-4 weeks before: Details phase This is when everything starts coming together. Send invitations Track budget Finalize menu Plan toasts Book entertainment 2 weeks before: Confirmation phase Fine-tuning the details will ensure a seamless event.

Engagement 52

Engagement Celebrant Problem Solving Bachelor Party 52

The Wedding Planner LA

JANUARY 29, 2025

However, you might want to book a DJ who is familiar with the 1909s system! Here's what you should do: Schedule a Visit: Seriously, go check it out! Our team is here to help: Review all of our packages from full planning to day-of coordination Reach out to us to schedule a call! The ballroom is calling! for two locations.

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Wedding Planner Scheduling Day-Of Coordinator Transportation 52

Peerspace

FEBRUARY 26, 2024

First and foremost: book the perfect event venue with Peerspace Source: Peerspace Before we delve into the tips, there’s one thing that we need to get sorted. But when you book an event space through Peerspace , it actually is. But when you book an event space through Peerspace , it actually is. The all-important venue!

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Communication Scheduling Vendor Management 98

KJ and Co.

JUNE 13, 2024

Email reminders are sent automatically to my client, based on the payment schedule I set at their initial onboarding. Worth noting, if you don’t manually apply a cash, cheque or money transfer to the invoice in Dubsado (or your other CRM), payment reminders will continue to email according to schedule. They’re booked!

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Scheduling Social Media Media Management 98

Peerspace

MARCH 6, 2025

Not to mention, local events can be easier to organize around busy schedules. By now we know that budgets and schedules pretty much dictate what kind of bachelorette party is in the cards. Group Coordination: Keep It Easy and Fun With multiple people, preferences, and schedules, clear communication is everything. Think ahead.

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Bachelorette Party Problem Solving Scheduling Bride 52

Planning Pod

JULY 7, 2020

and are still booking up venue spaces for late 2020 and beyond. Busy vendors, suppliers and clients no longer have to worry about making an in-person appearance just to pay a bill or produce a signature. Some typical paper trail items you should make digital include: Client or vendor contracts. 2 – Do you reuse it?

Procession 109

Procession Management Electronics Social Media 109

Peerspace

FEBRUARY 12, 2025

Minimum planning timelines Large party (100+ guests): Start 3+ months ahead Book venue and vendors early, especially in peak seasons. Common pitfalls to avoid Avoid booking too late, which limits options. Choose a date and secure your venue : Popular venues book quickly, so lock in your location early.

Problem Solving 52

Problem Solving RSVP Management Catering 52

Busy Bee's Events

DECEMBER 9, 2023

It’s all about wants versus needs and if the vendor is seeming too good to be true then they most probably are so don’t waste the money. “Too good to be true” meaning they’re quoting a quarter of the price compared to other vendors and they have less than 10 reviews online.

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Insurance Vendor Centerpiece Scheduling 130

Joy

FEBRUARY 20, 2024

One of the first steps to planning a bridal shower is to have an idea of the venue and vendors. For hired vendors like a DJ , who charge per hour, estimate the hours of service. Choose and book the venue Once you know the budget, you can start looking at potential venues. Does she have a favorite restaurant, bar, or hotel?

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Maid of Honor Vendor RSVP Scheduling 98

Rock Paper Coin

OCTOBER 10, 2024

For wedding professionals, who often face high levels of stress and demanding schedules, this day serves as a timely reminder of the importance of prioritizing mental health. However, any communication should be a scheduled delay send, ensuring that clients and partners respect your boundaries.

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Scheduling Communication Vendor Wedding 98

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. Vendor Information. Let’s take a deeper look at what makes up a BEO.

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Electronics Management Communication Vendor 109

Villa Tuscana Events

DECEMBER 16, 2024

Tips for Booking Your Reception Hall in Arizona Planning your special event at Villa Tuscana starts with securing your desired date as early as possible. Whether planning a wedding, quinceaera, gala, or another celebration, booking in advance ensures you have the time to plan every detail perfectly.

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Reception Consulting Scheduling Celebrant 52

Love Inc. Mag

MAY 8, 2024

Additionally, we shed light on the pros and cons to consider before making that all-important booking decision. Additionally, some barn venues have restrictions on open flames or may require vendors with experience working in rustic settings. Be sure to consider your wedding size and vendor restrictions when booking.

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Wedding Venue Vendor Scheduling Photography 96

Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

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Management Wedding Venue Event Management Communication 148

Peerspace

FEBRUARY 11, 2025

Heres a suggested timeline: 6-8 weeks before : Finalize your guest list and book your venue. 1 week before : Revisit the schedule and seating arrangements to ensure nothing has been overlooked. And book yourself a massage!) 4-6 weeks before : Send out invitations, including details about time, location, and dress code.

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Rehearsal Dinner Maid of Honor Communication Finance 52