Planning Pod

NOVEMBER 12, 2020

Often venue sales, event and catering managers are overwhelmed with all the apps and tools they must use to manage venue bookings, which require lots of time to manage all of them and introduce unnecessary complexity into your daily operations. Let’s unpack those benefits one at a time…. Simplify data access and management.

Management 148

Management Electronics Event Management Hospitality 148

One Oake

FEBRUARY 21, 2025

It involves coordinating multiple vendorsflorists, caterers, photographers, entertainment, rental companies, and more. Without a planner to manage communications and logistics, you might find yourself fielding endless calls and emails, negotiating contracts, and troubleshooting last-minute changes.

Wedding Planner 52

Wedding Planner Problem Solving Scheduling Vendor 52

Planning Pod

APRIL 12, 2020

Or a fundraising event to collect donations and communicate your charity’s vision and accomplishments. Sales (registrations, exhibitors, sponsors, donors) Marketing (web site, social media, email, blogging) Catering / food-and-beverage preparation Talent booking and coordination (keynote speakers, entertainment, etc.)

Social Media 207

Social Media Insurance Media Management 207

Peerspace

MARCH 18, 2025

A professional DJ should have a clear USP (unique selling proposition) that makes them stand out, whether its their ability to create a personalized playlist, their use of cutting-edge equipment, or their strong communication skills. A DJ’s music library reflects their versatility and ability to cater to different audiences.

Communication 52

Communication Management Engineering Scheduling 52

Peerspace

FEBRUARY 13, 2025

Whether youre hosting a cozy bridal shower at home or booking a stylish venue, heres what to expect cost-wise : Food & drinks : A catered meal typically runs $15-40 per guest , but more elaborate catering can easily reach $150 a guest. 1 month before : Best for more casual showers but avoid scheduling too close to the wedding.

Celebrant 52

Celebrant Problem Solving Maid of Honor Scheduling 52

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. You can even set-up customized payment schedules with automated reminders and auto-payments.

Event Management 148

Event Management Management Electronics Scheduling 148

The Road to Marriage

MARCH 1, 2024

Assess your financial resources and allocate funds to the most critical aspects, such as venue, catering, and photography. Communicate with Vendors and Guests: Clearly communicate your timeframe and expectations with vendors so they can provide realistic solutions within the given constraints.

Wedding Planning 130

Wedding Planning Finance Communication Vendor 130

Hello Endless Events

FEBRUARY 7, 2019

No matter if you’re managing multiple tasks related to an event, keeping your team in order, or communicating with clients, you’ll likely use a digital project management tool. Slack claims to be the future of business communication. The entire team can quickly communicate through these channels to share files, insights, and updates.

Event Planner 125

Event Planner Management Collaboration Event Management 125

Planning Pod

JULY 25, 2019

Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Event project management – For managing budgets, calendars, tasks/to-do’s, schedules/timelines, checklists, files, dashboards and reporting.

Event Management 112

Event Management Management Social Media Communication 112

Event Planning

AUGUST 20, 2023

In addition to saving time, creating run of show, personalizing their communication, making event brochures and marketing materials, brainstorming incredible new ideas and much more. Venue and Vendor Research: Let ChatGPT scour the web for the perfect venue or caterer. It truly is an exciting new world with A.I.

Event Planner 98

Event Planner Scheduling Communication Collaboration 98

Planning Pod

AUGUST 12, 2019

This is why caterers and venues like restaurants , hotels , convention and conference centers, wedding venues, banquet halls and special event facilities invented the banquet event order many years ago and why it is a critical part of their venue management systems and processes. Let’s take a deeper look at what makes up a BEO.

Electronics 109

Electronics Management Communication Vendor 109

Peerspace

FEBRUARY 11, 2025

Pro Tip : For blended families, take care to acknowledge everyones role and communicate clearly about seating arrangements ahead of time to get ahead of any misunderstandings and avoid hurt feelings. Children : Decide whether the event will be adults-only or family-friendly and communicate this clearly in your invitations.

Rehearsal Dinner 52

Rehearsal Dinner Maid of Honor Communication Finance 52

Joy

FEBRUARY 21, 2025

The space must include room for presentation stages, catering stations, and networking zones. They also need multiple breakout rooms to display category-specific content and high-end catering facilities. Contract negotiation A successful negotiation needs proper preparation and clear communication.

Transportation 52

Transportation Vendor Catering Procession 52

Planning Pod

AUGUST 20, 2024

Gather information and set clear expectations Personalized communication and education Collaboration and streamlined processes Building trust and exceeding expectations Planning Pod’s centralized customer relationship management (CRM) system ensures streamlined event management and centralized communication/collaboration with your clients.

Collaboration 89

Collaboration Communication Event Management Education 89

Peerspace

FEBRUARY 26, 2024

Tip #1: Do maintain communication between all involved parties Source: Peerspace This means knowing exactly what the venue , vendors, and decision-makers are responsible for and making sure everyone else is also on the same page. venue, catering, entertainment, and miscellaneous fees) is the most important thing to consider.

Communication 98

Communication Scheduling Vendor Management 98

Eventtia

NOVEMBER 7, 2024

Budgeting and Partners Selection Creating a budget for an event involves forecasting costs for venue rental, catering, speakers, marketing, and technology tools. Effective event execution involves: Real-time communication tools to coordinate staff and communicate with attendees. The post What is Event Management?

Event Management 118

Event Management Management Scheduling Engagement 118

Planning Pod

JULY 27, 2022

And, yes, these can definitely help in this post-pandemic sales world of Zoom meetings and electronic communications. Goal/objective of the event Event date/time Headcount Budget Decision timeline Catering/food-and-beverage needs Location/room/space needs (on-premise, off-premise, etc.)

Hospitality 104

Hospitality Management Event Management Social Media 104

Souvenir Weddings & Events

APRIL 29, 2020

This amount is the number you will communicate to all vendors. You have to consider so many things when choosing a venue: space, location, decoration, times, catering, If you have the possibility to visit in person, make sure to do that. Catering Many times, the venue has their own catering.

Wedding Planning 130

Wedding Planning RSVP Bachelor Party Vendor 130

Planning Pod

NOVEMBER 19, 2020

Staying on top of communicating with clients and prospects without letting anything slip through the cracks. A centralized communications tool that lets you and your team send and receive all emails regarding your leads and events (more on this later). Challenge: Keeping track of and communicating constantly evolving event details.

Management 148

Management Wedding Venue Event Management Communication 148

Eventtia

MAY 11, 2022

Don’t forget that there are various other variables that depend on the venue like accommodations, catering, layout, travel arrangement for attendees, and so forth. Marketing coordinator: responsible for promotion and communication strategy and the execution of event promotions before, during, and after the event.

Social Media 123

Social Media Scheduling Event Management Management 123

Planning Pod

JULY 7, 2020

Don’t battle busy schedules just to grab a signature. Share everything from the catering menu to banquet event order to special requests in a quick email. And if you’re working off of a physical calendar for which there is only one copy, you’re more likely to make false promises or scheduling errors.

Procession 109

Procession Management Electronics Social Media 109

Planning Pod

AUGUST 20, 2024

Pinpoint your target clientele to take it a step further – are you catering to luxury weddings and receptions, or budget-conscious banquets? Focusing on particular aspects, such as event design, floral arrangements, or wedding invitations, allows you to develop in-depth expertise and cater to clients with specific needs.

Insurance 89

Insurance Management Communication Collaboration 89

Planning Pod

JANUARY 12, 2021

Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. Before scheduling your first customer walkthrough or booking your first party, make sure your pricing is dialed in properly.

Vendor 148

Vendor Social Media Management Catering 148

Eventtia

OCTOBER 10, 2023

Event management software often integrates with other tools, providing analytics, facilitating communication, and enabling more intricate event designs. For example, if you aim to educate employees about products and services, you’d prioritize internal communication tools and integration with corporate systems.

Event Management 118

Event Management Management Retail Communication 118

Planning Pod

AUGUST 16, 2023

By collecting data on attendees, you can create targeted marketing campaigns and personalized communications. With the right tool, you can keep track of every detail—from the event venue and catering plans to the audiovisual equipment. You can even attach invoices and email exchanges to track your communications.

Event Management 78

Event Management Management Social Media Communication 78

Style Me Pretty

JUNE 3, 2024

field] [field title=”Design / Vibe / Vision”] When Kimiko scheduled her first design call with Anan and Everett one of the first questions she asked was ,”Tell me where design is on your priority list?” The bride was inspired by the Heart Evangelista wedding. Permalink | Comments | Add to del.icio.us

Groom 98

Groom Bouquet Bride Boutique Wedding 98

Eventtia

MAY 27, 2022

With flight restrictions out of the country, and even between states—bringing your event into people’s homes and catering to local audiences has never been so important. Whatever the size of your event, for it to be a success, you need to identify your goals and communicate strategy with your event team. Crisis communication plan.

Event Management 71

Event Management Communication Management Collaboration 71

Eventtia

OCTOBER 9, 2023

Recognize who your event caters to. Maintaining a consistent communication cadence, updating partners on event developments, and ensuring their brand or contributions are showcased. Focus on venue, catering, and logistics From the venue’s ambiance to the catering items, each aspect needs careful planning and meticulous execution.

Social Media 88

Social Media Retail Media Event Management 88

Planning Pod

MARCH 1, 2023

Whether you’re planning just a handful of weddings or have a booked calendar, it’s crucial to have a good process and tools to keep you on schedule. Solution: Staying organized with the event Timeline Builder The itinerary and event timeline builder feature in Planning Pod enables Shaun to create custom schedules for each of his events.

Wedding Planning 78

Wedding Planning Pinterest Management Collaboration 78

Planning Pod

AUGUST 12, 2019

This is why caterers and venues like restaurants , hotels , convention and conference centers, wedding venues, banquet halls and special event facilities invented the banquet event order many years ago and why it is a critical part of their venue management systems and processes. Let’s take a deeper look at what makes up a BEO.

Electronics 60

Electronics Catering Management Communication 60

Planning Pod

FEBRUARY 12, 2021

We built Planning Pod to serve event spaces, venues and caterers of all sizes to streamline their room and space bookings for private/group events as well as manage catering and food-and-beverage services plus many other event details. Planning Pod offers a centralized inbox for all your event email communications. Planning Pod.

Management 78

Management Electronics Event Management Floor Plan 78

Planning Pod

MARCH 10, 2022

FYI – Planning Pod can help you operate with fewer staff and service workers by automating processes, creating timesaving workflows and streamlining communications. Benefit from smart email solutions and client portals to streamline communications with clients and staff. Learn more about our software.

Hospitality 89

Hospitality Management Communication Procession 89

Planning Pod

JULY 1, 2024

Imagine a guest slips on a wet floor or suffers food poisoning from bad catering, or sparklers scorch the sidewalk in front of your venue. Think overtime pay for staff, venue rental extensions, or expediting catering services to resume the event. Or if their recommendations for a caterer lead to food poisoning?

Insurance 89

Insurance Event Management Management Transportation 89

Planning Pod

JULY 25, 2019

Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Event project management – For managing budgets, calendars, tasks/to-do’s, schedules/timelines, checklists, files, dashboards and reporting.

Event Management 60

Event Management Management Social Media Communication 60

Planning Pod

JANUARY 28, 2021

Back then, we probably had 8 to 9 systems, and they didn’t communicate with each other, and only certain staff knew how to use certain systems,” said Dianne. “We The calendar can be accessed and updated in real-time from any device – computers, tablets, or mobile apps – preventing schedule conflicts or double bookings.

Management 89

Management Electronics Event Management Communication 89

Eventtia

SEPTEMBER 21, 2022

When planning an event agenda, it’s crucial to consider diversity between different activities to keep attendees engaged throughout the whole schedule. If it’s a virtual event, communicate this fact clearly in the event program. Event schedule. Event schedule.

Scheduling 62

Scheduling Engagement Communication Event Management 62

Planning Pod

SEPTEMBER 9, 2024

By asking your staff for their insights, you can pretty easily determine where processes can be streamlined, communication can be improved, or resources can be allocated more effectively. This might involve automating tasks, improving communication, or optimizing resource allocation.

Management 89

Management Social Media Event Management Communication 89