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” to “Why are there suddenly 53 people on the guest list, and the florist charges what for centerpieces?!?” Book venue Choose theme Select menu style Contact necessary vendors Select activity type (see Activities section for options) 6-8 weeks before With the big elements in place, its time to focus on the finer details.
Being the resourceful people we are, event pros have been adept at finding inventive solutions to event budget limitations because flexibility and problem-solving are two essential traits for succeeding in this business (and we have those traits in spades). Book vendors and venues for multiple events.
Minimum planning timelines Large party (100+ guests): Start 3+ months ahead Book venue and vendors early, especially in peak seasons. 1-2 months before: Making key decisions Choose the theme and dcor : Check policies for hanging decorations, open flames, or outside vendors. Secure bookings early, especially for in-demand services.
You might also find these lists helpful as a wedding planner or vendor looking to bulk up your ability to problem-solve on wedding day! Pruning shears - we use these at weddings to cut florals from an arbor or trim the ends of a bouquet to repurpose as a centerpiece. Tablecloth clips - wind can wreak havoc on table linen.
Instead of coordinating multiple vendors, managing logistics, and troubleshooting issues themselves, your team handles everything. Clients can relax knowing that experienced professionals are managing every detail, from vendor communication and setup to on-site coordination and problem-solving.
Atmosphere is everything Source: Pexels / Ron Ferreira Decorative elements like lighting, music or background sound, and centerpieces all enhance the ambiance of the event. All would make lovely centerpieces for your outdoor event. Reach out to vendors for catering, entertainment, and other needs. if necessary.
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