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When we built Planning Pod, we set out to solve a big problem that many event venues, restaurants and hotels face … juggling too many applications, emails, documents, spreadsheets and even notes, folders and whiteboards to manage their event bookings. Promote collaboration. Primary Focus. Let’s unpack those benefits one at a time….
Youll stay up to date as people register online – but if youre also expecting last-minute registrations on the day, keep an eye out on socialmedia to see how much buzz is circulating about your event. Collaborate with your team and establish the core priorities for your event. Put simply – dont! But be careful!
Many document storage sites like Dropbox allow you to tag pictures as you upload them. As you build out marketing and socialmedia strategies you will now have the power of your galleries and content at your fingertips! Make sure to keep your documentations organized and up to date.
Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. No more details scattered across event spreadsheets/templates , documents and post-its. Improved collaboration with teams and vendors.
Further, many of the programs they were using to document and track important information weren’t designed for those purposes, leaving significant functionality gaps and creating unnecessary workarounds that opened the door for errors. The biggest problem with spreadsheets was on the collaboration side of things,” she said.
Socialmedia: Actively participate on relevant socialmedia platforms. Planning the event: Foster collaboration and transparency Once a prospect becomes a client and books your venue or services, it’s off to the races with planning and executing their event.
And you can easily share all this information and collaborate with your team members and other hotel staff by inviting unlimited users into your account and assigning them to user groups with custom permission settings that you can control. This way you can create different templates based on your most commonly requested items and packages.
Review customer feedback: Analyze feedback forms, online reviews, and socialmedia mentions to understand what resonates with your audience and identify areas for improvement. Get familiar with socialmedia dashboards and reporting. Like your ideal customer profile, content pillars are a living document.
Gather information and set clear expectations Personalized communication and education Collaboration and streamlined processes Building trust and exceeding expectations Planning Pod’s centralized customer relationship management (CRM) system ensures streamlined event management and centralized communication/collaboration with your clients.
It was built in collaboration with large global organizations that run hundreds or even thousands of events yearly, including consumer events and experiences, conferences, congresses, and more. Agree upon the KPIs to track the event’s performance, including customer footfall, socialmedia mentions, number of sales, and more.
It could be located in the mobile app, in a physical file, on your coworker’s hard drive, in a document or spreadsheet or on a sticky note that fell into last week’s trash. I wanted to get more organized with all my documents as I always have 20 tabs open on my screen,” Olivia mentioned.
We love the angles he manages to find, showing us his dedication to constantly documenting and moving as needed to give the viewer a different take. Roger and his crew ensure the event itself will get documented from every angle. They even deploy multiple teams, so hundreds of athletes can get their portraits taken.
For simplified organization, you can create profiles for each contact, including phone numbers, documents, and tags, for easy searching. This way, users can receive notifications when new leads are added, invitations to collaborate, and more. You can even attach invoices and email exchanges to track your communications.
You may want to understand the level of expertise your attendees already have on the subject and what they hope to learn from the event to help tailor your presentation or curriculum, as well as contact information to send them event updates, training documents, webinar links or event location, and optional marketing follow-ups.
Planning Pod puts the focus on team and client collaboration. Our client portal makes it easy for your clients to do business with you, giving them intuitive tools for viewing and signing documents, paying invoices, filling out questionnaires and much more. Convenient place to manage files for each lead and events.
Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. No more details scattered across event spreadsheets/templates , documents and post-its. Improved collaboration with teams and vendors.
Review their websites, portfolios, socialmedia accounts, and client testimonials as you consider vendors. Additionally, you can collaborate with a florist to create a stunning bouquet or work with a bakery to design your perfect cake. They can handle the essential details while you relax and enjoy the process.
You can now choose to automatically notify any contact in your Planning Pod account about payment processing, document signatures , and more. Follow us on LinkedIn and other socialmedia for the hottest tips for budding event pros.
Attend bridal shows, join local event planning associations, and collaborate with other vendors to expand your connections. For instance, you can also network and collaborate with other wedding planners, especially those who specialize in different areas or have a similar target market. Next, map out your marketing plan.
And you can easily share all this information and collaborate with your team members and other hotel staff by inviting unlimited users into your account and assigning them to user groups with custom permission settings that you can control. This way you can create different templates based on your most commonly requested items and packages.
An event proposal is, simply put, a comprehensive document that details every element of an event. While there are various ways to promote an event , and your event marketing strategy should be custom-tailored to your event’s unique values, here are a few marketing channels you might want to cover in your event proposal: Socialmedia.
Streamlines workflows and saves 62+ hours/month of busywork Simplifies serving customers and landing more leads Is easy to use and get up and running fast Simplifies collaboration among team members and vendors. Planning Pod simplifies collaboration among team members and vendors. Let’s unpack those one at a time. Key Advantages.
It even automates new online booking and socialmedia leads through a customizable webform you can embed directly into your venue’s event website. And, if a client has not yet signed a document, the system will remind you. Challenge: Juggling data and event details across nine separate software applications.
With ChatGPT , planners can quickly generate wide-ranging content, from event agendas and speaker biographies to marketing materials, such as socialmedia posts and emails. Collaboration and communication Event management requires back-and-forth between staff, vendors, contractors, and clients.
Files and notes management – Compile additional files and documents in one place and keep them organized with internal folders that can be accessed by other staff members if needed. Solution: Communication tools and client-facing tools that enable smooth collaboration. Also quickly add and access notes for each wedding event.
The time required to search through multiple documents, emails, and other channels of communication for details is far too consuming for any member of a team to manage regularly. As a boutique venue with a customizable event space, Clay Theatre collaborates heavily with their clients on layouts and seating arrangements. Floor plans.
You may want to understand the level of expertise your attendees already have on the subject and what they hope to learn from the event to help tailor your presentation or curriculum, as well as contact information to send them event updates, training documents, webinar links or event location, and optional marketing follow-ups.
Each event webpage includes SEO tools and settings that allow you to add socialmedia sharing buttons so site visitors can easily post about your event on socialmedia sites like Facebook, Twitter and LinkedIn. You can easily collect electronic signatures from your new clients and view the usage history of each document.
By collaborating with companies that share your target audience but offer non-competitive products or services, you can leverage their existing customer base to attract new attendees to your event. This practice will help you increase attendance and strengthen your brand image as a collaborative and forward-thinking organization.
Solution: Create a clear vision with a collaborative Vision Board Shaun keeps his clients focused by moving them away from Pinterest and onto a custom vision board in Planning Pod. If he wanted to, Shaun could even invite vendors, like the caterer, to collaborate directly on the food category of the vision board.
Add them to your content plan document to always keep them in mind when making decisions. Depending on the type of content and strategy stage, it will have different goals, like converting undecided potential attendees, selling last-minute tickets, or encouraging participants to share feedback on socialmedia. Socialmedia.
Juggling two different tracks of events – in-house events that support their mission/audience base and private group events and rentals that help boost their revenue – can quickly become a cumbersome task that creates process gaps, continuity killers, collaboration conflict and more.
Event marketing and promotion tools help organizers promote their events through email campaigns, socialmedia integration, and analytics. These resources should enable your team to adapt to the software quickly, reducing the learning curve and ensuring smooth collaboration among team members.
Also, the company could partner up with other relevant brands, such as gaming industry entities, socialmedia influencers, and Twitch streamers. Moreover, your growing recognition may result in opportunities for business collaborations with industry stakeholders.
Also, the company could partner up with other relevant brands, such as gaming industry entities, socialmedia influencers, and Twitch streamers. Moreover, your growing recognition may result in opportunities for business collaborations with industry stakeholders.
Easier documentation and evaluation of the physical aspect of the event For virtual attendees, a hybrid virtual-physical event may offer more interactivity than a virtual-only event. Registration/ticketing platform Live streaming solution Mobile app Productivity/team collaboration tools Attendee engagement tools. Conclusion.
By collaborating with companies that share your target audience but offer non-competitive products or services, you can leverage their existing customer base to attract new attendees to your event. This practice will help you increase attendance and strengthen your brand image as a collaborative and forward-thinking organization.
Event marketing and promotion tools help organizers promote their events through email campaigns, socialmedia integration, and analytics. These resources should enable your team to adapt to the software quickly, reducing the learning curve and ensuring smooth collaboration among team members.
Moreover, ChatGPT can assist lawyers in writing legal documents, contracts, and briefs. Socialmedia copy ❓Question: Write a LinkedIn post announcing this event. Since the algorithm can process vast amounts of data, ChatGPT can help entrepreneurs identify patterns, trends, and insights that can inform decision-making.
Industry Niche and Scope While Eventtia collaborates with various entities, including governmental agencies and universities worldwide, its primary focus lies in developing solutions for the retail industry , specifically emphasizing consumer and luxury brands. For more information, discover Eventtia’s API documentation.
Socialmedia engagement: How much buzz did your event generate online? Tease the event on socialmedia. Collaborate with influencers to build buzz or send out save the dates with a surprise QR code for a sneak peek. SocialMedia Sorcery: Go beyond the basics. Now, lets get specific. Win-win, right?
Role-Based Access Control : Assign permissions for better team collaboration. Developers can access Swoogo’s API documentation to create custom integrations, ensuring the platform fits seamlessly into existing tech stacks. Event Marketing Tools : Email campaigns, landing pages, and socialmedia integration.
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