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Planning Pod auto-updates many documents and areas when information in those areas is modified in another area or tool. Shown here is our BEO builder, which auto-updates information like event dates, headcounts, schedules and proposal/invoice details. Key Features of Planning Pod. Core Audience.
OK, maybe that’s an exaggeration, but having a tightly kept schedule is still extremely important for event professionals. Floorplans and vision boards. For the client, event planning is all about efficiency, organization and visuals. Event registration tools and attendee event management solutions .
Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. You can even set-up customized payment schedules with automated reminders and auto-payments.
Staying on top of communicating with clients and prospects without letting anything slip through the cracks. Just know that you aren’t alone and that Planning Pod has helped dozens of wedding venues like yours streamline their processes and land more clients!
Don’t battle busy schedules just to grab a signature. Floorplans. Digital floorplans allow you to make true-to-scale layouts that help customers visualize how guests will fit (or why they may want to upgrade to one of your other multiple venues that have a larger seating capacity).
Whether they lack the communications tools, or the ability to have all the team members looped in, a lot of the event management platforms out there aren’t geared specifically for venues,” said Andrea. Andrea and her staff know the importance of centralized communications and a one-stop CRM system. Communications.
You can use the information to send customized invitations, recommend sessions or workshops that fit the attendees’ interests, and even offer personalized schedules. With event management technology like Planning Pod, it’s possible to centralize all event-related information.
“Back then, we probably had 8 to 9 systems, and they didn’t communicate with each other, and only certain staff knew how to use certain systems,” said Dianne. “We And we didn’t have a floorplan software, so we were contracting that out and paying someone to do it.”. We had an event management system.
Event FloorPlan Design Tool. Planning Pod (Planner Package). Event FloorPlan Design Tool. Set up multiple payment reminders or schedule auto-payments for set-it-and-forget-it payment installment automations. Planning Pod puts the focus on team and client collaboration. Number of Users.
By collecting data on attendees, you can create targeted marketing campaigns and personalized communications. You can use your event management CRM to create a schedule for the event, including session times and speaker information, which can be easily shared with others to keep everyone informed and on schedule.
Check out what Planning Pod can do for your catering company here. Challenge: Chaotic communication and missing information. When it comes to catering companies, one of the most important ingredients of a well-run kitchen is communication. Solution: Central hub for communications with clients, vendors, and back-of-house staff.
As more and more attendees rely on their mobile devices at events for information and communications, event organizers have been compelled to integrate the live event experience with the online experience. Features include schedule, event map, branding, in-app note taking and extensive networking capabilities.
FloorPlan Setup Design Tool. Event Planning Toolkit (incl. Lead management and CRM / contact management tools – Planning Pod makes it easy to take in new leads (with a customizable lead contact webform you can embed into your website) as well as manage your entire lead pipeline. Number of Users.
Schedule builder – Easily create detailed event timelines for each event that include dates and times, assignments for vendors and venues, and file attachments for each item. You can even schedule installment plans for clients with automated payment reminders or scheduled charges directly to a credit card.
And, yes, these can definitely help in this post-pandemic sales world of Zoom meetings and electronic communications. However, for you, their timeline is essential so that you know if they are entering your pipeline with a pressing or distant need and so you can schedule followup emails and calls at the appropriate time.
In the event management industry, artificial intelligence provides innovative tools that save time with planning and elevate the attendee experience. AI technology can help with a wide range of event planning tasks, such as event schedule optimization and attendee follow-up, to simplify the process for event planners and organizers.
Event FloorPlan Design Tool. With our itinerary/schedule tool , you can create a highly detailed timeline for every wedding that lets you fine tune your time management for each event. Event FloorPlans. Create to-scale, colorful event floorplan designs to show clients your vision for their event.
You need to start with a solid hybrid event plan. Whatever the size of your event, for it to be a success, you need to identify your goals and communicate strategy with your event team. We outline how to create a hybrid event plan that will help you deliver a successful conference. Project Manage Your Hybrid Event Plan.
Whether you’re planning just a handful of weddings or have a booked calendar, it’s crucial to have a good process and tools to keep you on schedule. They just don’t have what I need from a timeline standpoint, and I run back to Planning Pod.”
Planning Pod simplifies collaboration among team members and vendors. Whether you run a small shop or large-scale operation, keeping your team in-the-know at all times regarding your catering orders and lead/customer communications is vital to the success of your business. Workflows, Automations and Integrations. Top Features.
Laura appreciates that Planning Pod’s event planning tools cover everything she and other event planners on the team could possibly need – ticketing, online booking, floorplanning, budgeting, fundraising, invoicing, pricing and more.
With the right event registration software, you can offer different time and date selections for tours and schedule automated post-signup notifications that will email the attendee important event details, such as the location, an itinerary, suggested items to bring, etc. Post-Signup event planningcommunication.
Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Seating arrangement and floorplan tools assist in designing event layouts, seating arrangements, and floorplans, ensuring optimal use of space and a comfortable experience for attendees.
Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. Before scheduling your first customer walkthrough or booking your first party, make sure your pricing is dialed in properly.
With the right event registration software, you can offer different time and date selections for tours and schedule automated post-signup notifications that will email the attendee important event details, such as the location, an itinerary, suggested items to bring, etc. Post-Signup event planningcommunication.
Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Seating arrangement and floorplan tools assist in designing event layouts, seating arrangements, and floorplans, ensuring optimal use of space and a comfortable experience for attendees.
How well your event is planned and organised would depend on how well your team members can communicate and collaborate with each other throughout the event planning process. Ultimately, it can significantly help your event planning process, especially regarding logistics.
These event layout diagrams are important for two reasons: For your event planners, team members, vendors and volunteers to easily visualize your event layout ideas during the planning and collaboration process. Schedule walkthroughs and soundchecks in advance. Also a must.
Meanwhile, their deposits and scheduled payments helped bring in some much-needed revenue that Andrea used to purchase appliances, venue furniture, and other materials that her construction loan didn’t cover. “It Launch your wedding venue business today with Planning Pod.
Plus, you can also communicate with hosts through the listing page with any questions or requests. It offers features such as online registration and event promotion, speaker and schedule management, check-ins, and live polling. Their floorplan templates allow planners to make changes without having to start over.
Due to their lower costs and multi-use functionality, try to book a community center well in advance. It’s best to plan for a minimum of three to six months in advance, though in 2024 there is a chance that scheduling may be adjusted day-to-day. It includes the use of screens, Wi-Fi, parking, and the use of tables and chairs.
Peerspace also removes hidden fees or surprises by providing clear communication from the get-go. Their open floorplans and industrial aesthetics provide a versatile backdrop that photographers can easily customize to fit their creative vision. I will definitely book again for my next scheduled small group event!”
Event logistics: create floorplans, manage catering, track attendee/speaker travels, and other tools to help you manage the logistical details of your event. Cvent also offers automated reminders and personalized communication capabilities. Including a venue-sourcing tool to help you find and compare event venues.
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