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Enter event insurance, which acts as a safety net to protect both your clients and your business. This article explores the different types of event insurance available, helping you understand how each policy can safeguard your clients and foster a secure environment for your business to thrive. Learn more today!
Of course, these three qualities won’t amount to a hill of beans if they aren’t supported by a fourth element: having a process that accounts for the hundreds of details you will need to track and thousands of decisions you will need to make as you work towards and beyond your event date. Step 3 – Establish a realistic event budget.
From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. The good news? There is a better way!
In fact, we often approach it much like we do insurance. The event security plan should also include a crisis communication plan that outlines how you will communicate with attendees and the general public if disaster does strike. Focus first on people and context, then on technology and tools.
And it helps you create and define the processes for your new business! You will need to determine the initial capital needed to cover startup costs, including office or event space, equipment, marketing, and insurance. Clearly communicate the scope of your services, pricing, and any additional fees or options.
From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. The good news? There is a better way!
This includes scope of services, pricing details, payment terms, cancellation policies, communication and harassment, and liability. LIABILITY Protecting your business from unexpected risks is essential, and having the right insurance and legal safeguards in place can shield you from costly claims and liabilities.
Business description : Here, you provide more detailed information about your business, including the specific products or services you offer and the operations process. Now, it’s time to turn these insights into a cohesive plan that guides operations and communicates your vision to stakeholders.
I made this ebook as an educational tool to assist with the wedding planning process, not to take the place of a wedding planner. If the planner only starts on the day of the wedding, I personally suggest looking further into how this planner goes about their process. What is your process for recommending vendors?
FYI – Planning Pod can help you operate with fewer staff and service workers by automating processes, creating timesaving workflows and streamlining communications. FYI – Having these automations in place means that you no longer have to train new staff on all the follow-through required with manual processes.
To add even more pressure, the event management software Andrea depended on was in the process of a buyout and transition as the full force of the pandemic hit the hospitality industry. How Clay Theatre streamlined processes to keep their business growing. Check out a full list of tools here.
Building out your processes and internal operations ahead of time is critical to generating revenue as you prepare to open your new venue. Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more.
Capturing those feelings of back-to-school excitement and nostalgia was central to choosing the school bus around which to anchor the tour, says Christine Whitehawk, marketing communications manager at IKEA U.S. “At Department of Transportation (DOT) compliant and insured. And for the most part, they are.
Ensure adequate insurance. This individual will be at the helm of your event, ensuring that each part of the process aligns with your brand and objectives. Technical glitches can arise at any point during the event planning process or even during the event itself. Streamline the process. Guarantee technical support.
Wedding planners are typically booked early on in the wedding planning process OR if a couple has begun planning but find they need support to complete the wedding plan. If we run into any issues throughout the planning process, what level of advocacy can we expect from since we are booking a day of coordination package?
Improve Internal Communication. One of the major challenges that remote working companies had to face is poor communication among employees. Let’s say your company has recently shifted to remote work, and as all your work requires working on Google Workspace, you never thought of having a proper channel for communication.
In fact, we often approach it much like we do insurance. The event security plan should also include a crisis communication plan that outlines how you will communicate with attendees and the general public if disaster does strike. Focus first on people and context, then on technology and tools.
This approach is more common for wedding decorators who are providing all of the decor, are hired early in the planning process, and have been in the business for a very, very long time. Are you insured? Does the insurance cover all of your staff and property? that are not included in the package price? Are you licensed?
This ensures a smooth onboarding and working process. TLP’s templates offer peace of mind, sort of like insurance. You hope you never have to make an insurance claim, but you’re always relieved to have coverage. So you can easily understand every line and confidently communicate with clients. Fast, easy, and professional.
Monique loves the platforms because there are no costs to creating an account for Facebook, Instagram, or Tik Tok and it’s a great way to connect with your community. Collect insurance information from every vendor every time. Insurance is one of those things you don’t think about until you need it.
In a nutshell, event planning is an effort (a process) of planning and managing all the logistics of an event. This is why each event planning process has its own nuances and challenges, as we will discuss below. The insurance can help you in refunding purchased tickets, among other potential issues. Event Planning: The Basics.
Communication: This is going to be true for every vendor, but it’s critical for the photographer especially. Do they have a process in place so that you can get all your most desired shots? Also ask what their communication policy looks like. Do they have insurance that they can provide to the venue?
If we run into any issues throughout the planning process, how will you advocate for us? Specifically- During the vendor selection process, will you provide options? How much communication do you typically have with the other vendors leading up to the wedding date? After I book, what are the next steps to working together?
This information is crucial for various aspects of the event management process, including: Venue Selection: When scouting potential venues, architectural floorplans help prospective clients and/or event planners assess the suitability of the space based on factors like size, layout, and accessibility.
But do you know what to look for in their contracts that will protect you and insure you will have a vendor who can deliver on your wedding day? We have a great step by step process and we walk with our clients to determine what’s most important to them. A venue we love, Calamigos Ranch , has laid their process out clearly online!
The hardest part about the filmmaking process is gathering all the tools you need to create the world of the story. Location scouts have to be aware of those factors and communicate them between the crew and the outside world. Wondering how to become a location scout? Book the perfect film production space.
A cramped space will have a lot of energy to process and quickly become hot. Just be sure to communicate the desired look to your bridesmaids so they can practice the look beforehand. Are you insured? Does the insurance cover all of your staff and property? That doesn’t exactly set the stage for a calm environment.
By following this checklist, you can be sure to remember all the details necessary for a successful event, as well as keep track of the timelines surrounding the event planning process. Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc.
A great approach is to visualize the ideal venue in your mind while also considering factors like walking paths/audience flow, registration/check-in process, the shape and placement of the stage, and so on. You may need to invest in an event registration software and hire additional staff to support the registration process.
to help guide their ceremony creation process. Are you insured? Does the insurance cover all of your staff and property? Ways to maximize your officiant’s services Communicate your vision for the ceremony clearly. Alternatively, you can let them know specific things you’d like included (or left out!)
The high-level items can vary depending on the type and size of your hybrid event, but you should include at least the following items: Venue rental (including additional costs like insurance required, etc.) You can also use tools like Trello and Slack to facilitate more transparent communication and collaboration between team members.
This will help direct your search and guide your selection process. Do you have liability insurance? Consider what photos you really want captured, and communicate this with the photographer. Wedding photography looks so different from photographer to photographer. Check for photo clarity when browsing albums.
Take the time to craft a disaster plan tailored to your business and clients: Assess Risks: Identify potential disasters specific to your location or where you hope to do business (such as hurricanes or wildfires) Secure Insurance: Review your current policies or update to a new one to ensure they cover natural disasters.
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