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Or a fundraising event to collect donations and communicate your charity’s vision and accomplishments. Media coverage Or simply ecstatic, very satisfied attendees. Like a sales meeting to train and motivate your sales force. Or a customer appreciation dinner to thank your current customers and pursue repeat business.
Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. Six months out from opening day, you need to begin your social marketing,” added Michael. Sign up for a free trial today!
Event insurance. Finally, you should consider whether or not you plan to offer event insurance through a third-party insurance provider. You can offer an option for attendees to purchase ticket insurance, which will allow them to recoup some or all of their registration payments based on specific outlined events.
Agree upon the KPIs to track the event’s performance, including customer footfall, socialmedia mentions, number of sales, and more. In retail, you can plan teaser ads, socialmedia campaigns, or influencer partnerships. Ensure adequate insurance. Strategize the marketing and execution. Guarantee technical support.
I had a past client say that they had luck finding vendors also on socialmedia group forums so definitely check into that! Don’t just believe a vendor because they have a nice website and they seem cool on socialmedia. Do you carry wedding day insurance for the venue? Do the research.
However, it’s crucial to keep track of these changes, communicate the changes to affected (directly and indirectly) stakeholders, and adjust the event master plan accordingly as needed. The insurance can help you in refunding purchased tickets, among other potential issues. Plan for extreme weather.
Leverage socialmedia. Monique and Andrea both agree that a strong socialmedia presence is a must-have for your wedding venue. Monique loves the platforms because there are no costs to creating an account for Facebook, Instagram, or Tik Tok and it’s a great way to connect with your community.
Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding.
FYI – Planning Pod can help you operate with fewer staff and service workers by automating processes, creating timesaving workflows and streamlining communications. Benefit from smart email solutions and client portals to streamline communications with clients and staff. Learn more about our software. without losing them.
Event insurance. Finally, you should consider whether or not you plan to offer event insurance through a third-party insurance provider. You can offer an option for attendees to purchase ticket insurance, which will allow them to recoup some or all of their registration payments based on specific outlined events.
Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc. Socialmedia moderator. Socialmedia. Create socialmedia handles and build your audience. Create a shortlist of potential venue. Technology stack.
Whether they lack the communications tools, or the ability to have all the team members looped in, a lot of the event management platforms out there aren’t geared specifically for venues,” said Andrea. Andrea and her staff know the importance of centralized communications and a one-stop CRM system. Communications.
Leverage different platforms: socialmedia, email notifications, push notifications, mobile event app, and so on to connect the two aspects of the event together. On the one hand, the in-person aspect of your event will naturally be more costly to host: venue rental, catering, insurance, and so on. Emphasize the Hybrid Format.
Style: Spend time looking at the photographs on the photographer’s socialmedia and website. Communication: This is going to be true for every vendor, but it’s critical for the photographer especially. Also ask what their communication policy looks like. Do they have insurance that they can provide to the venue?
Communication and relationship. How easy is it to communicate with the venue manager and suppliers tied to the venue? Event planning can take weeks and even months, and throughout this period, you’ll need to be able to maintain good communications with all your vendors and suppliers, including those related to the venue.
goals for your event: Generate 20% more leads during and a week after the event Generate 10,000 socialmedia engagement (shares, likes, comments) and/or increase engagement rate by X% Generate X socialmedia impressions during and one week after the event Generate X number of attendee visits at sponsor booths.
Generate 20% more leads than the previous in-person event Generate 1,000 socialmedia impressions during and one week after the event for our sponsors Increase engagement (shares, likes, comments) by X% Increase the number of visits attendees make at sponsor booths by X Increase the percentage of audience members that answer a poll by X%.
Will you be posting any of our photos on your website and socialmedia? Do you have liability insurance? Consider what photos you really want captured, and communicate this with the photographer. If so, what is the additional cost? Do you retain any of the rights to the photos? What do the rights you retain mean for me?
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