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Enter event insurance, which acts as a safety net to protect both your clients and your business. This article explores the different types of event insurance available, helping you understand how each policy can safeguard your clients and foster a secure environment for your business to thrive. Learn more today!
Or a fundraising event to collect donations and communicate your charity’s vision and accomplishments. However, depending on your situation and goals, you may need to rely on a network of employees, contractors, vendors, volunteers, committees and chairpersons to carry out all your objectives.
Crafting once-in-a-lifetime experiences while dealing with unpredictable challenges (weather disruptions, equipment malfunctions, and unreliable vendors) often equals intense pressure for event coordinators and wedding planners. Clearly communicate the scope of your services, pricing, and any additional fees or options. But never fear!
In fact, we often approach it much like we do insurance. The event security plan should also include a crisis communication plan that outlines how you will communicate with attendees and the general public if disaster does strike. Focus first on people and context, then on technology and tools. Try it FREE today >> 4.
Planning Pod’s all-in-one platform gives new event facilities 20+ easy-to-use tools to set up systems for managing booking calendars, sales, client communications, contracts, billing, payments and more. 11 – Establish vendor relationships early on. Sign up for a free trial today!
In this wedding industry, it’s so important to always look through reviews of each and every vendor, especially the wedding planner. Reviews are everything and if the vendor has less than five reviews then definitely do more research. Any vendor can claim anything online, especially on their website. Do the research.
However, wedding planners, vendors, and venues face a unique set of challenges that can turn a dream event into a legal nightmare if not properly handled. From navigating vendor contracts to understanding liability, intellectual property rights, and client disputes, the legal landscape in the wedding industry is complex and ever-changing.
From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. Event insurance. Post-Signup event planning communication.
Now, it’s time to turn these insights into a cohesive plan that guides operations and communicates your vision to stakeholders. On top of that, there’s a special Peerspace Host insurance policy to give you added peace of mind. The policy offers $1 million in liability insurance for hosts.
Whether they lack the communications tools, or the ability to have all the team members looped in, a lot of the event management platforms out there aren’t geared specifically for venues,” said Andrea. Andrea and her staff know the importance of centralized communications and a one-stop CRM system. “And Communications.
Monique loves the platforms because there are no costs to creating an account for Facebook, Instagram, or Tik Tok and it’s a great way to connect with your community. Andrea has helped build her following by connecting with vendors who shared her style. Working with vendors. Curate a list of preferred vendors.
From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. Event insurance. Post-Signup event planning communication.
Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Secure buy-ins.
They are there for everything: design, budgeting, pacing planning, vendor research & selection, and, of course, they’re there to ensure your wedding reflects YOU! They plan your wedding, either for you or along side you depending on the professional and the level of support you require/prefer.
In fact, we often approach it much like we do insurance. The event security plan should also include a crisis communication plan that outlines how you will communicate with attendees and the general public if disaster does strike. Focus first on people and context, then on technology and tools. Try it FREE today >> 4.
Look into permits and insurance Supply the beverage accouterments Looking for BYOB wedding venues ? A lot of venues require that you contract with a caterer, usually an in-house crew or a trusted external vendor. Insurance for a private, single-day event can range from $100 to several hundred dollars. Just ask the host.
Here are a few considerations when choosing a photographer: Budget: Please remember that your venue isn’t the only item that you will be paying for and that you need to allocate funds to the rest of the wedding vendors as well. Communication: This is going to be true for every vendor, but it’s critical for the photographer especially.
Are you insured? Does the insurance cover all of your staff and property? Hint: While this doesn’t matter too much for most vendors, if your wedding decorator is working other weddings on your wedding weekend you run the risk of some items intended to be used at your wedding being damaged or destroyed at another event.
Locking in a venue will solidify your wedding date & location, provide you with insight into what other vendors you will need, and allow you to manage how the rest of your wedding budget is allocated. You will still need to find vendors like your coordinator, photographer, videographer, florist, DJ, hair and makeup teams, officiant, etc.
Specifically- During the vendor selection process, will you provide options? How many options of each vendor will you provide? Am I able to express my desires/interests for certain vendors? Will you offer guidance if I am unsure what elements I should be considering about certain vendors? Do you require a vendor meal(s)?
However, it’s crucial to keep track of these changes, communicate the changes to affected (directly and indirectly) stakeholders, and adjust the event master plan accordingly as needed. The insurance can help you in refunding purchased tickets, among other potential issues. Plan for extreme weather. Build Your Event Team.
Some of the services we provide include communication and coordination with all vendors and adherence to all timelines. We are licensed and insured, and we’re Pet CPR certified. We also contact all venue managers in advance to map exactly where pets are allowed well in advance of the event date. Anything you want us to know?
We have been on calls, webinars, partnering with other vendors including other event planners, reading updates from the city, county, state, CDC and WHO all while homeschooling my kids. But do you know what to look for in their contracts that will protect you and insure you will have a vendor who can deliver on your wedding day?
The Value of Accurate and Detailed Event Floorplans Visual Communication Floorplans offer a powerful tool for conveying spatial information to clients, vendors, and staff in a clear and concise manner. Get started today!
As the primary source of communication to all wedding attendees, a professional MC conveys this personality to everyone. They are the liaison between you, your vendors, your timeline, and the guests. While this is true for all vendors, it is especially true for MCs because their work style is so subjective. Are you insured?
Ensure adequate insurance. They’ll often be the point of contact for vendors, stakeholders, and customers. Maintaining a consistent communication cadence, updating partners on event developments, and ensuring their brand or contributions are showcased. This could range from a prime spot in a shopping mall to a large event hall.
Venues typically have a set beginning and ending time that vendors will have access to a space. The initial access time varies significantly from venue to venue, but the vendor “out time” is typically 30-90 minutes after the reception concludes. Is there adequate lighting at each vendor's station? Are there restrooms?
Physical: physical events are typically more costly than their virtual counterparts, mainly due to the substantial venue rental cost and subsequent costs like catering, furniture rental, and insurance, among others. Make sure to boost public health messages before and during the event while establishing a single point of communication.
Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc. Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. Negotiate details with the venue. Technology stack.
This is true for all vendors! Are you insured? Does the insurance cover all of your band members and property? Hint: bundling contracts can cave money since vendors often offer discounts if you book several services through them. Communicate every special or out-of-the-ordinary thing you have planned with the band.
Communication and relationship. How easy is it to communicate with the venue manager and suppliers tied to the venue? Event planning can take weeks and even months, and throughout this period, you’ll need to be able to maintain good communications with all your vendors and suppliers, including those related to the venue.
If you intend to be married at a place of worship, confirm with them their policies on outside vendors, prior to booking your officiant to avoid potentially loosing a deposit. Are you insured? Does the insurance cover all of your staff and property? Confirm with your chapel prior to booking that this is okay!
Defining a ticket pricing strategy for a hybrid event can be quite challenging, and you should consider several different factors: The in-person aspect of the hybrid event will typically involve more costs: venue rental, catering, insurance, and more. This is why typically, the tickets for in-person attendees should be priced higher.
This is true for all vendors, but it is especially common to find vague or ambiguous wording in photography contracts. If you fall in love with a vendor who is out of your price range, it never hurts to ask if they can accommodate your budget. This is true for all vendors, but especially important with your photographer.
The high-level items can vary depending on the type and size of your hybrid event, but you should include at least the following items: Venue rental (including additional costs like insurance required, etc.) You can also use tools like Trello and Slack to facilitate more transparent communication and collaboration between team members.
Take the time to craft a disaster plan tailored to your business and clients: Assess Risks: Identify potential disasters specific to your location or where you hope to do business (such as hurricanes or wildfires) Secure Insurance: Review your current policies or update to a new one to ensure they cover natural disasters.
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