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Crafting once-in-a-lifetime experiences while dealing with unpredictable challenges (weather disruptions, equipment malfunctions, and unreliable vendors) often equals intense pressure for event coordinators and wedding planners. Let’s be honest…the event industry is a passionate but sometimes anxiety-filled one. But never fear!
In this wedding industry, it’s so important to always look through reviews of each and every vendor, especially the wedding planner. Reviews are everything and if the vendor has less than five reviews then definitely do more research. Any vendor can claim anything online, especially on their website. Do the research.
They are there for everything: design, budgeting, pacing planning, vendor research & selection, and, of course, they’re there to ensure your wedding reflects YOU! A wedding coordinator is present on your wedding day to ensure all of the wedding plans come together.
Locking in a venue will solidify your wedding date & location, provide you with insight into what other vendors you will need, and allow you to manage how the rest of your wedding budget is allocated. You will still need to find vendors like your coordinator, photographer, videographer, florist, DJ, hair and makeup teams, officiant, etc.
Specifically- During the vendor selection process, will you provide options? How many options of each vendor will you provide? Am I able to express my desires/interests for certain vendors? Will you offer guidance if I am unsure what elements I should be considering about certain vendors? Do you require a vendor meal(s)?
Wedding decorators will occasionally also offer floral services, but they never include day-of coordination services. It is important to know the difference between these services and understand each professional's role in bringing your day together per their contract. Are you insured? Are you licensed?
Consider it an insurance policy on all the other money you’ll spend! A day-of coordinator is a great option to alleviate the burden on you and your families so you can enjoy the day! Ready to party like a guest on your special day? By hiring them first, you’ll ensure someone can walk you through each stage.
If you intend to be married at a place of worship, confirm with them their policies on outside vendors, prior to booking your officiant to avoid potentially loosing a deposit. Are you insured? Does the insurance cover all of your staff and property? Confirm with your chapel prior to booking that this is okay!
If you can, assign a day-of coordinator to keep things moving or recruit your most Type A friend whos secretly delighted to boss everyone around. Make sure the schedule accounts for bathroom breaks, vendor chats, and unexpected grandma slow dances. Wedding Insurance Look, I know what youre thinking: Insurance?
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