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Summary: Learn about the top eventfloorplan software applications used by event professionals. Understand what to look for in these event design tools. Eventfloorplan designs have been a fact of life in the events industry for decades, and for a few good reasons.
If you’re an eventplanner or other event professional who has ever wondered what a BEO is or why event pros need them, keep reading. “BEO” is an acronym for “Banquet Event Order” – but these event management documents are essential even if you don’t plan banquet-style events.
When we built Planning Pod, we set out to solve a big problem that many event venues, restaurants and hotels face … juggling too many applications, emails, documents, spreadsheets and even notes, folders and whiteboards to manage their event bookings. Key Features of Planning Pod. Primary Focus. Core Audience.
By starting with some of the most common frustrations of the eventplanning profession that we have heard from planners, we’ve paired real-life problems with real event management solutions. 8 Essential Event Management Tools for Every EventPlanner. Floorplans and vision boards.
Further, many of the programs they were using to document and track important information weren’t designed for those purposes, leaving significant functionality gaps and creating unnecessary workarounds that opened the door for errors. I’m old school and I usually have a pen and paper planner where I write things down.
From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. The good news? There is a better way! Fundraisers and galas.
It could be located in the mobile app, in a physical file, on your coworker’s hard drive, in a document or spreadsheet or on a sticky note that fell into last week’s trash. I wanted to get more organized with all my documents as I always have 20 tabs open on my screen,” Olivia mentioned.
Floorplans. Digital floorplans allow you to make true-to-scale layouts that help customers visualize how guests will fit (or why they may want to upgrade to one of your other multiple venues that have a larger seating capacity). Guests not only want to be wowed when they attend an event, they expect it.
EventFloorPlan Design Tool. Event Registration & Ticketing. Planning Pod. Planning Pod is the perfect event management platform for wedding pros, whether you are an eventplanner or manage a wedding venue. EventFloorPlans. Number of Users. Mobile Compatible.
EventFloorPlan Design Tool. Event Budget Management. Planning Pod. Since we launched in 2013, our tools have helped 10,000+ event pros run their businesses and manage 200,000+ events. Planning Pod (Planner Package). EventFloorPlan Design Tool. Number of Users.
. #2 – Devising a business plan makes the process of launching an event space business vastly smoother. Once you’ve narrowed in on your audience, you should focus next on developing your business plan. 6 – Decide early on if you are a venue rental business or event producer (or both)? “You’ve
From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. The good news? There is a better way! Fundraisers and galas.
Event Booking Management + Calendar. FloorPlan Setup Design Tool. EventPlanning Toolkit (incl. Sales Documents & Tools (Proposals, Contracts, etc.). Our system does the rest, pulling data you have already entered into the event into the BEO. Number of Users. One ($28/month per additional user).
“We had an event management system. And we didn’t have a floorplan software, so we were contracting that out and paying someone to do it.”. Among competitors like EventPro, Tripleseat and Event Temple, Dianne found Planning Pod’s all-encompassing event center management software to be an early favorite.
When Laura first joined the Barber Vintage Motorsports events team in 2015, they were using a variety of scattered and disconnected software tools to manage all of their in-house and private events. “We We had an in-house system for managing staffing and company documents. It just became way too much to handle.”.
Without up-to-date event and business details at the ready, any venue team is fighting an uphill battle to grow as a business. The time required to search through multiple documents, emails, and other channels of communication for details is far too consuming for any member of a team to manage regularly. Floorplans.
Now, instead of sifting through file cabinets of documents, Norton can quickly log onto Planning Pod and see everything he needs to do his job. The client portal offers the perfect solution to communicate with clients, send and receive documents and signatures, and reassure them that their event is on-track.
Fortunately, event layout tools can help you plan an effective seating arrangement based on guest relationships, dietary restrictions, and other details. You can also share floorplans with catering staff to easily serve guests so everyone knows what food is going where.
This includes contact information, event details, and any notes or comments you’ve made about the client. For simplified organization, you can create profiles for each contact, including phone numbers, documents, and tags, for easy searching. You can even attach invoices and email exchanges to track your communications.
Whether you’re an event venue, a professional event organizer, or the de-facto eventplanner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.
Let’s take them one by one: Specialized Tools Specialized event management tools excel in performing specific functions related to eventplanning. Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for eventplanners.
Straightforward, no-nonsense app for smaller events that’s easy to set up. Includes tools for managing event ticketing/ and registration, talent/speakers and agendas. Perfect for: Eventplanners just starting out using event apps or with more basic needs. Boasts multiple packages to fit a variety of needs.
Brandee Gaar, who runs her own wedding planning firm called Blush by Brandee Gaar as well as her own business consultancy for wedding planners , understands the frustrations of working from multiple business and project management tools and free apps. “We Also quickly add and access notes for each wedding event.
Another way to help qualify and assess a new prospect is to ask what other event venues, caterers or eventplanners they are talking to and how you compare to them. A budget that fits into the price range of booking your venue and/or event services. Create special sales materials to “educate” social event leads.
According to Shaun, being able to manage all of the details and logistics of each of your client’s weddings is the differentiator between a good wedding planner and an unsuccessful one. They just don’t have what I need from a timeline standpoint, and I run back to Planning Pod.” And his insight isn’t without comparison.
Companies can use the platform through a robust and documented REST API to create tailored and evolutive solutions with deep system integrations. PlanningPod PlanningPod is a platform designed to cater to the needs of eventplanners and venue managers.
Let’s take them one by one: Specialized Tools Specialized event management tools excel in performing specific functions related to eventplanning. Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for eventplanners.
The integration between BEOs and other event tools allows Shannon to easily consolidate all the important event details into one document and outline exactly what her vendors need to know to prepare for the event. Planning Pod is a way easier way to communicate.”.
One of the things Andrea and Monique have in common is that they both use Planning Pod to manage and run their wedding venue business. Planning Pod is an all-in-one software built specifically for venue owners and eventplanners to help you run a smooth, professional operation while giving you back hours of time each week.
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