Planning Pod

JULY 1, 2024

From the travel and equipment setup of event planners to the physical demands faced by caterers, security personnel, rental crews, and production teams, there’s always a risk of work-related injuries in the event industry. War and terrorism: Losses due to acts of war or terrorism are most often excluded.

Insurance 88

Insurance Event Management Management Transportation 88

Planning Pod

JULY 13, 2022

When Laura first joined the Barber Vintage Motorsports events team in 2015, they were using a variety of scattered and disconnected software tools to manage all of their in-house and private events. “We We had an in-house system for managing staffing and company documents. It just became way too much to handle.”.

Private Events 78

Private Events Event Management Management Scheduling 78

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. I wanted to get more organized with all my documents as I always have 20 tabs open on my screen,” Olivia mentioned.

Event Management 148

Event Management Management Electronics Scheduling 148

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. What Is a Banquet Event Order? What Details Are in a Banquet Event Order?

Electronics 109

Electronics Management Vendor Communication 109

Planning Pod

AUGUST 8, 2022

Now, instead of sifting through file cabinets of documents, Norton can quickly log onto Planning Pod and see everything he needs to do his job. Banquet Event Order (BEO). Banquet event orders (BEOs) provide clients, vendors, and site catering staff with a concise, one-page summary of event details. Client portal.

Catering 78

Catering IT Electronics Management 78

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

Event Management 78

Event Management Management Communication Procession 78

Planning Pod

OCTOBER 2, 2023

It doesn’t have to be an overwhelming or daunting document; instead, consider it a guide to help business owners stay on track as they navigate the world of entrepreneurship. From there, explain how you plan to build relationships with event planners, event venues, and potential clients (i.e.,

Catering 88

Catering Management Scheduling Communication 88

Planning Pod

MARCH 24, 2021

We built Planning Pod for busy event professionals and business owners who run event- and hospitality-related businesses of all sizes, including: Event planners Wedding planners Event management firms Event venues and spaces Small hotels, B&Bs and restaurants. Planning Pod. Who Is It For.

Management 78

Management Electronics Scheduling Floor Plan 78

Planning Pod

AUGUST 16, 2023

You can use your event management CRM to create a schedule for the event, including session times and speaker information, which can be easily shared with others to keep everyone informed and on schedule. This includes contact information, event details, and any notes or comments you’ve made about the client.

Event Management 78

Event Management Management Social Media Communication 78

Planning Pod

MARCH 10, 2022

(We here at Planning Pod can relate as we have also had our own double-whammy of staffing challenges being a software company in the events, hospitality and restaurant industry.). Most venue managers, event planners, hoteliers and restaurateurs have already been adjusting their business plans on a weekly or monthly basis during the pandemic.

Hospitality 88

Hospitality Management Communication Procession 88

Brilliant Event Planning

MAY 26, 2020

As wedding planners, we’re rescheduling events and still planning for next year. But, without events, we do have a little bit more flexibility in our schedules. You also might want to consider tools to automate your social media posts, meeting scheduling, task management, and client reminders. Update your website.

Social Media 52

Social Media Event Planner Scheduling Media 52

Planning Pod

SEPTEMBER 21, 2020

Covers pre-, during and post-event attendee engagement. Features include schedule, event map, branding, in-app note taking and extensive networking capabilities. Perfect for: Planners who want an easy way to create an event app and a versatile feature set. Great solution for festivals and large public events.

Social Media 78

Social Media Scheduling Event Management Management 78

Planning Pod

SEPTEMBER 17, 2019

Venues and caterers have used them to assist in their sales efforts; to help clients visualize event layouts; and to illustrate proper event setup for internal staff who are preparing for the event. Guest check-in – For checking in attendees when they arrive at the event; often mobile compatible. Social Tables.

Floor Plan 141

Floor Plan Event Designer Collaboration Management 141

Planning Pod

JULY 9, 2021

Planning Pod is the perfect event management platform for wedding pros, whether you are an event planner or manage a wedding venue. In fact, the first version of our product created in 2007 was wedding planning software for couples and planners. Send and receive all your event-related emails from one central inbox.

Wedding Planning 78

Wedding Planning Management Floor Plan RSVP 78

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. What Is a Banquet Event Order? What Details Are in a Banquet Event Order?

Electronics 60

Electronics Catering Management Vendor 60

Planning Pod

FEBRUARY 12, 2021

Sales Documents & Tools (Proposals, Contracts, etc.). This includes the ability to schedule followup reminders and send/receive email communications with prospects so you can quickly increase your event / group sales and private dining bookings. to an email as well as link any email message with a lead or event.

Management 78

Management Electronics Event Management Floor Plan 78

Planning Pod

JULY 25, 2019

Design and seating – For building and tracking event floorplans, space or room layouts, production and logistics planning, and assigned seating arrangements. Event project management – For managing budgets, calendars, tasks/to-do’s, schedules/timelines, checklists, files, dashboards and reporting.

Event Management 112

Event Management Management Social Media Communication 112

Planning Pod

MARCH 1, 2023

According to Shaun, being able to manage all of the details and logistics of each of your client’s weddings is the differentiator between a good wedding planner and an unsuccessful one. Whether you’re planning just a handful of weddings or have a booked calendar, it’s crucial to have a good process and tools to keep you on schedule.

Wedding Planning 78

Wedding Planning Pinterest Management Collaboration 78

Planning Pod

JULY 7, 2020

Don’t battle busy schedules just to grab a signature. Share everything from the catering menu to banquet event order to special requests in a quick email. Digital files also make it easy to send the same document to multiple people like hosts, their event planners and your venue staff. 2 – Do you reuse it?

Procession 109

Procession Management Electronics Social Media 109

Planning Pod

AUGUST 16, 2022

From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. Networking and business events. The good news?

Insurance 103

Insurance Procession Management Communication 103

Planning Pod

JULY 27, 2022

However, for you, their timeline is essential so that you know if they are entering your pipeline with a pressing or distant need and so you can schedule followup emails and calls at the appropriate time. Then you can back out from there when you would want to provide a proposal, schedule a site visit and set a decision date with them.

Hospitality 103

Hospitality Management Event Management Electronics 103

Planning Pod

NOVEMBER 19, 2020

Further, many of the programs they were using to document and track important information weren’t designed for those purposes, leaving significant functionality gaps and creating unnecessary workarounds that opened the door for errors. I’m old school and I usually have a pen and paper planner where I write things down.

Management 148

Management Wedding Venue Event Management Communication 148

Busy Bee's Events

NOVEMBER 11, 2023

Questions to ask the Wedding Planner How long have you been in the industry and how old is your business? Do you consider yourself an event designer or event planner? What is the payment schedule? Are you open to working with other vendors I find elsewhere? How many weddings do you book in a weekend?

Wedding Planner 130

Wedding Planner Rehearsal Dinner Vendor Social Media 130

Planning Pod

JULY 6, 2023

Are you an event planner looking for a platform? Click here to check out our comparison on event management software. Planning Pod Planning Pod is the ideal solution for any event pro who is dealing with a high-volume of events or wants to take their client’s white-glove experience to the next level.

Event Management 78

Event Management Management Communication Procession 78

Hello Endless Events

APRIL 21, 2023

Once we could connect partners and get people together in documents or meeting virtually, you could see the wheels turning, and people were creating this content.” We had an AirTable where we’d manage the schedule on. The first thing he says they did right was to have an underlying plan driving the event’s schedule. “It

Media 64

Media Scheduling Social Media Management 64

Event Planning

AUGUST 24, 2023

As long as you are organized and detail-oriented, you can make a great living as an event planner. And the best part about event planning is that you can do it on your own time and make your own schedule. In this article, we’re going to break down, two ways you can start event planning with no money today.

Education 52

Education Event Planner Social Media Scheduling 52

Eventtia

APRIL 18, 2022

Here are some important details to work on during this phase: Finalize the event design. This is about finalizing the details of your event, especially on components that impact attendees the most: Agenda/schedule. Plan a detailed agenda for your event. Event script. Draft event script (i.e., Production.

Social Media 62

Social Media Media Management Event Management 62

Planning Pod

JULY 25, 2019

Design and seating – For building and tracking event floorplans, space or room layouts, production and logistics planning, and assigned seating arrangements. Event project management – For managing budgets, calendars, tasks/to-do’s, schedules/timelines, checklists, files, dashboards and reporting.

Event Management 60

Event Management Management Social Media Communication 60

Planning Pod

JANUARY 28, 2021

Some of the specific event booking and CRM tools Dianne loves include… The venue booking calendar is a central team calendar where the entire event planning team can view booked events as well as holds, leads, payment dates and appointments or walkthroughs. The data and knowledge must stay with the organization.”.

Electronics 88

Electronics Management Event Management Floor Plan 88

Cvent: Event Marketing

JANUARY 3, 2019

Picture this, you spend three months planning your biggest event yet and the day comes and things start to go wrong. If you’re an experienced event planner then you know this is bound to happen, but if this is your first event you might be caught off guard. Scheduling is off. Important members are late.

RSVP 54

RSVP Scheduling Transportation Event Management 54

Planning Pod

SEPTEMBER 14, 2020

Notifications and alerts for when there are scheduling conflicts. Because nobody is perfect and bad/inaccurate information can be introduced into even the best closed systems, the system you use should have a real-time notification trigger if the information being entered conflicts with a currently scheduled event or booking.

Management 78

Management Electronics Procession Scheduling 78

Eventtia

OCTOBER 20, 2022

List high-level event details: Type of event Format of event. (In-person, Dates Attendees Location/venue Target audience Unique Value Proposition (UVP) Marketing plan Event agenda (schedule) Revenue model Team roles and responsibilities Develop an event budget. 3rd Phase: Up to 1-2 months before the event.

Social Media 62

Social Media Insurance Media Vendor 62

Planning Pod

MARCH 31, 2022

Without up-to-date event and business details at the ready, any venue team is fighting an uphill battle to grow as a business. The time required to search through multiple documents, emails, and other channels of communication for details is far too consuming for any member of a team to manage regularly. Floor plans.

Management 78

Management Communication Floor Plan Event Management 78

Eventtia

NOVEMBER 10, 2023

Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners. These tools simplify the process of attendee sign-up and ticket purchasing, providing a user-friendly and efficient experience for event-goers.

Event Management 117

Event Management Management Procession Vendor 117

Planning Pod

APRIL 17, 2020

Even if you aren’t having any events right now or in the short-term, events will certainly come back, and there will probably be increased demand with everyone (and I mean EVERYONE) wanting to make up for all that lost interaction and face time (literal face time, that is). Document and Spreadsheet Software Tools.

Management 146

Management Communication Electronics Social Media 146

Eventtia

JUNE 27, 2023

In recent years, the increased use of technology in event planning and execution has allowed more event planners to adopt event management software to help them plan, manage, organize, and execute successful events. This makes Aventri (now Stova) a better choice for larger and/or complex events.

Event Management 48

Event Management Management Social Media Event Planner 48

Planning Pod

AUGUST 22, 2023

With that said, we have print-ready versions of any report available for your most important documents. These reports can also help you recognize peak activity times and schedule staff around your busiest times of the day. While they are easy to keep up with, incorporating these reports is a key point in exceeding your event goals.

Finance 78

Finance Management Communication Event Management 78