Planning Pod

JULY 25, 2019

Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Event project management – For managing budgets, calendars, tasks/to-do’s, schedules/timelines, checklists, files, dashboards and reporting.

Event Management 112

Event Management Management Social Media Communication 112

Busy Bee's Events

NOVEMBER 11, 2023

In this wedding industry, it’s so important to always look through reviews of each and every vendor, especially the wedding planner. Reviews are everything and if the vendor has less than five reviews then definitely do more research. Any vendor can claim anything online, especially on their website. Do the research.

Wedding Planner 130

Wedding Planner Vendor Rehearsal Dinner Social Media 130

Hello Endless Events

FEBRUARY 7, 2019

Trello is an effective way to connect with others, share documents, give assignments, and create checklists. Event planners can customize the app with schedules, maps, and details so attendees have everything at their fingertips. The program can help event planners find the perfect vendors in their area.

Event Planner 125

Event Planner Management Collaboration Event Management 125

Planning Pod

SEPTEMBER 17, 2019

Offering an extensive element/symbol library, it integrates with CAD drawings, has a templates feature and can be integrated into MS Word or Google Docs documents. File storage – For storage of floor plan designs and floor plan templates as well as other types of files (documents, images, etc.). Social Tables.

Floor Plan 141

Floor Plan Event Designer Management Collaboration 141

Planning Pod

JANUARY 12, 2021

This document can be quite lengthy and in-depth because it fleshes out every detail regarding your venue business – from facility and organizational structure to finances, budgets and marketing. Before scheduling your first customer walkthrough or booking your first party, make sure your pricing is dialed in properly.

Vendor 148

Vendor Social Media Management Catering 148

Planning Pod

AUGUST 8, 2022

Now, instead of sifting through file cabinets of documents, Norton can quickly log onto Planning Pod and see everything he needs to do his job. Solution: Central hub for communications with clients, vendors, and back-of-house staff. Norton and his team have come a long way from manila folders, mailed checks, and handwritten notes.

Catering 78

Catering IT Electronics Management 78

Souvenir Weddings & Events

APRIL 29, 2020

We created for a you a checklist for each month before your wedding, to make sure you book the right vendors at the right time. This amount is the number you will communicate to all vendors. Wedding Day Timeline Start drafting the schedule of your big day. Tried to get this official document 3 months before your wedding date.

Wedding Planning 130

Wedding Planning RSVP Bachelor Party Vendor 130

Planning Pod

NOVEMBER 19, 2020

Further, many of the programs they were using to document and track important information weren’t designed for those purposes, leaving significant functionality gaps and creating unnecessary workarounds that opened the door for errors. Manage event and lead tasks by assigning them to staff and clients and setting text and email reminders.

Management 148

Management Wedding Venue Event Management Communication 148

Eventtia

APRIL 4, 2025

And make sure youve got all stages covered: Venue Equipment Setup Seating Registration Scheduling Etc. Hiring a vendor or speaker outside of your budget could reduce your profits – and potentially block your event from going ahead as planned. Make sure youve plotted enough breaks and free space into your event schedule.

Event Management 62

Event Management Social Media Management Procession 62

Planning Pod

APRIL 17, 2020

Meetings with clients, staff, contractors, suppliers and vendors are often in person. And they are great for a wide variety of event-industry applications and situations – from event planning and running an event space / venue to staff management and vendor/supplier management. Document and Spreadsheet Software Tools.

Management 146

Management Communication Government Electronics 146

Planning Pod

JULY 13, 2022

“Before we used Planning Pod, my biggest challenge was that I had to open five or more different apps to manage all of the things related to all our events, from dealing with vendors to mapping out the space to invoicing. We had an in-house system for managing staffing and company documents.

Event Management 78

Event Management Private Events Management Scheduling 78

Planning Pod

JULY 7, 2020

Busy vendors, suppliers and clients no longer have to worry about making an in-person appearance just to pay a bill or produce a signature. Some typical paper trail items you should make digital include: Client or vendor contracts. Don’t battle busy schedules just to grab a signature. All the nitty-gritty details.

Procession 109

Procession Management Electronics Social Media 109

Planning Pod

MARCH 24, 2021

Event Vendor Management. Client CRM – Easily track all the contact and business information for your leads and clients plus staff, vendors, contractors and any other business contacts in one convenient place. Set up multiple payment reminders or schedule auto-payments for set-it-and-forget-it payment installment automations.

Management 78

Management Electronics Scheduling Event Management 78

Planning Pod

JULY 1, 2024

This covers bodily injury and property damage to third parties (including guests, vendors, and venue staff) that happen during an event due to some kind of negligence. The adjuster will review your documentation, interview witnesses if necessary, and assess the extent of the damages or injuries that occurred.

Insurance 89

Insurance Event Management Management Transportation 89

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. The layout of a banquet event order template or document should be simple to follow and easy to read.

Electronics 60

Electronics Catering Management Communication 60

Planning Pod

AUGUST 16, 2022

From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. The good news? There is a better way! Fundraisers and galas.

Insurance 104

Insurance Procession Management Communication 104

Planning Pod

JULY 9, 2021

Event Vendor Management. With our itinerary/schedule tool , you can create a highly detailed timeline for every wedding that lets you fine tune your time management for each event. Assign items to staff, vendors and clients. Event Registration & Ticketing. Venue + Room & Space Management. Food-and-Beverage Management.

Wedding Planning 78

Wedding Planning Management RSVP Floor Plan 78

Planning Pod

AUGUST 16, 2023

You can use your event management CRM to create a schedule for the event, including session times and speaker information, which can be easily shared with others to keep everyone informed and on schedule. Communicate with vendors Contrary to popular belief, CRM software isn’t just for client management.

Event Management 78

Event Management Management Social Media Communication 78

Planning Pod

SEPTEMBER 21, 2020

Features include schedule, event map, branding, in-app note taking and extensive networking capabilities. Features include event lineups/schedules, gamification, push notifications, detailed maps, agenda/location sharing. Includes personalized schedules, sponsor/exhibitor features, social media integrations, complex session setup.

Social Media 78

Social Media Scheduling Event Management Management 78

Planning Pod

AUGUST 20, 2024

Crafting once-in-a-lifetime experiences while dealing with unpredictable challenges (weather disruptions, equipment malfunctions, and unreliable vendors) often equals intense pressure for event coordinators and wedding planners. Mastering the details Efficiently managing event timelines and schedules is crucial for a successful event planner.

Insurance 89

Insurance Management Communication Collaboration 89

Planning Pod

OCTOBER 14, 2020

And once the client is on board, there are additional documents like banquet event orders (BEOs) and/or hotel resumes that must be completed and provided to the client for sign-off. Once they review and sign the document online, they receive a PDF copy and you receive a notification that the signature has been collected.

Electronics 78

Electronics Management Floor Plan Catering 78

Planning Pod

JUNE 10, 2022

Streamlines workflows and saves 62+ hours/month of busywork Simplifies serving customers and landing more leads Is easy to use and get up and running fast Simplifies collaboration among team members and vendors. Planning Pod simplifies collaboration among team members and vendors. Let’s unpack those one at a time. Key Advantages.

Catering 78

Catering Management Electronics Hospitality 78

Peerspace

FEBRUARY 12, 2025

Minimum planning timelines Large party (100+ guests): Start 3+ months ahead Book venue and vendors early, especially in peak seasons. Consider your guests availability and potential scheduling conflicts. Lock in vendors : If using professional services for food, drinks, florals, or rentals, book them now and finalize deposits.

Problem Solving 52

Problem Solving RSVP Management Catering 52

Planning Pod

JANUARY 28, 2021

The calendar can be accessed and updated in real-time from any device – computers, tablets, or mobile apps – preventing schedule conflicts or double bookings. You can input dates and times, contact assignments, vendor and venue assignments and file attachments for each item.

Management 89

Management Electronics Event Management Communication 89

Junebug Weddings

MAY 26, 2024

That’s why they’re some of the most important wedding vendors to hire when you’re just getting started in your wedding planning journey. All the vendors Isa suggested were absolutely perfect and in line with what we wanted. I had no stress, and the whole event went perfectly. Karla Casillas and Co.

Wedding Planner 98

Wedding Planner Destination Wedding Vendor Communication 98

Planning Pod

OCTOBER 2, 2023

It doesn’t have to be an overwhelming or daunting document; instead, consider it a guide to help business owners stay on track as they navigate the world of entrepreneurship. Pricing and payment terms: These terms clearly define your pricing, payment schedule, food costs, and any deposit requirements.

Catering 89

Catering Management Scheduling Communication 89

Planning Pod

MAY 3, 2017

In addition, they should be at the top of the 1-page leave-behind document you will provide to the exec (more on this later). Think of this document like a 1-page business plan that gives the highlights of your event idea. You should come up with 2-4 value proposition benefits and your entire pitch should be built around them.

Scheduling 143

Scheduling IT Vendor Event Management 143

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. These tools help you organize and communicate event schedules, enabling attendees to plan their itineraries effectively. This not only saves time but also reduces the risk of errors in financial documentation.

Event Management 117

Event Management Management Procession Vendor 117

Junebug Weddings

OCTOBER 5, 2024

On the wedding day, Grace was extremely flexible when our schedule changed unexpectedly during the reception. The results aren’t back yet, but we’re very excited to see them, knowing that Grace worked hard to document all aspects of our special day in her signature artistic style. in Texas, we’ve got you covered.

Photography 98

Photography Communication Destination Wedding Engagement 98

Planning Pod

MARCH 1, 2023

Professional wedding planners must juggle multiple clients, build and maintain vendor relationships, navigate rentals and decor, and stay on top of their long wedding checklists for each client. Whether you’re planning just a handful of weddings or have a booked calendar, it’s crucial to have a good process and tools to keep you on schedule.

Wedding Planning 78

Wedding Planning Pinterest Management Collaboration 78

Planning Pod

JULY 27, 2022

Service and staffing requirements (including outside vendors) AV and equipment requirements. However, for you, their timeline is essential so that you know if they are entering your pipeline with a pressing or distant need and so you can schedule followup emails and calls at the appropriate time.

Hospitality 104

Hospitality Management Event Management Electronics 104

Planning Pod

JULY 25, 2019

Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Event project management – For managing budgets, calendars, tasks/to-do’s, schedules/timelines, checklists, files, dashboards and reporting.

Event Management 60

Event Management Management Social Media Communication 60

Planning Pod

FEBRUARY 5, 2021

Schedule builder – Easily create detailed event timelines for each event that include dates and times, assignments for vendors and venues, and file attachments for each item. With Planning Pod’s CRM functionality, you can store and manage contact information and necessary details for each prospect, client, vendor and contractor.

Procession 78

Procession Wedding Planner Wedding Planning Electronics 78

Rock Paper Coin

JUNE 25, 2024

Bid farewell to the chaos of scattered documents, having to send manual reminders for payments and say hello to a more efficient workflow. WedTech, tools built specifically for the industry: Rock Paper Coin , software to simplify the process for sending proposals, contracts, invoices and accepting online payments.

Wedding Planning 52

Wedding Planning Collaboration Scheduling Procession 52

Planning Pod

MARCH 31, 2022

The time required to search through multiple documents, emails, and other channels of communication for details is far too consuming for any member of a team to manage regularly. Having a built-in floor plan tool is a game changer when it comes to working closely with clients, event planners and vendors. “I Floor plans.

Management 78

Management Communication Floor Plan Event Management 78

Eventtia

APRIL 18, 2022

Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. Responsible for everything related to the venue, the main contact person for vendors and sponsors when on the venue. Finalize your catering after carefully researching and interviewing different vendors.

Social Media 62

Social Media Media Management Event Management 62

Peerspace

JUNE 13, 2024

By meeting with you, helping you with scheduling, and getting a sense of your style, the Zangardis ensure that their involvement will be seamless and your images will be excellent. The team at Human Artist documents what they see. They work to make the photography element of your wedding completely stress-free.

Photography 98

Photography Wedding Engagement Videographer 98