Planning Pod

AUGUST 5, 2020

Event planners need to keep track of everything from the day of the event itself to client and vendor meetings, invitation mailings, taste testing, entertainment auditions, vendor bookings, venue tours, room bookings, food orders, payment schedules and more. So don’t let spilled milk spoil your business (literally).

Event Management 160

Event Management Management Social Media Scheduling 160

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. The layout of a banquet event order template or document should be simple to follow and easy to read.

Electronics 109

Electronics Management Communication Vendor 109

KJ and Co.

MARCH 14, 2025

There is so much info to stay on top of from wedding to weddingto-do lists, crunching the budget, wedding vendors, files, contracts, quotes, wedding day details and more ! I didnt wait for clients to get on board to prepare the documents and tools I needed. So how do you manage each wedding and all the details seamlessly?

Wedding Planning 52

Wedding Planning Management Collaboration Vendor 52

Planning Pod

NOVEMBER 12, 2020

When we built Planning Pod, we set out to solve a big problem that many event venues, restaurants and hotels face … juggling too many applications, emails, documents, spreadsheets and even notes, folders and whiteboards to manage their event bookings. Getting customers to sign off on these documents promptly without being reminded.

Management 148

Management Electronics Event Management Hospitality 148

Planning Pod

OCTOBER 14, 2020

And once the client is on board, there are additional documents like banquet event orders (BEOs) and/or hotel resumes that must be completed and provided to the client for sign-off. Once they review and sign the document online, they receive a PDF copy and you receive a notification that the signature has been collected.

Electronics 148

Electronics Management Floor Plan Scheduling 148

The Road to Marriage

SEPTEMBER 6, 2023

Pay Vendors I recommend paying the majority of your vendors 30 days out. If you plan on tipping any of your vendors, be sure to put the vendor’s profession on the front of their sealed envelope. And, as a result, the wrong person may get an envelope intended for another vendor.

Wedding Planning 130

Wedding Planning Transportation Wedding Planner Vendor 130

Sweet Gardenia Weddings

MAY 1, 2023

But when you vow to say "I do" in front of 20-500 people, and then you need to direct them, entertain them, feed them, and keep them happy for 4-6 hours - you're going to need an experienced team to manage the logistics, your 16+ vendors, 16+ contracts, and the day-of. Vendor parking, loading, and unloading?

Wedding Coordinator 130

Wedding Coordinator Vendor Wedding Planner Event Coordination 130

Busy Bee's Events

OCTOBER 23, 2023

If you want to add vendors like fireworks or afterparty, please do so. We”ll go over that amount on a different page but allocate about $100-$200 per big vendor if you want to have an idea. Big vendors are: photography, videography, planner, entertainment, officiant, and hair and make up. And what does that include?

Insurance 130

Insurance Rehearsal Dinner Vendor Wedding Budget 130

Style Me Pretty

NOVEMBER 14, 2024

Although we used mostly local vendors we decided to fly in Liz Banfield, who photographed our entire wedding weekend, from our private family church ceremony on Thursday through to our exit on Saturday night. She also beautifully documented all the details from our talented vendor team.

Maid of Honor 98

Maid of Honor Rehearsal Dinner Bridesmaids Bridesmaid 98

Planning Pod

JANUARY 12, 2021

This document can be quite lengthy and in-depth because it fleshes out every detail regarding your venue business – from facility and organizational structure to finances, budgets and marketing. 11 – Establish vendor relationships early on. If it’s not done exactly the way you want it done, have them redo it.

Vendor 148

Vendor Social Media Management Catering 148

Love Inc. Mag

SEPTEMBER 12, 2024

It also allows those partaking in unplugged ceremonies to rest assured that they’ll still have documentation of these moments, she adds. We are there to document it from a behind the scenes-type of angle,” she explains. Her team meets with these vendors ahead of time to establish rapport and outline their event strategy. “We

Social Media 52

Social Media Media Vendor Bachelorette Party 52

Rebecca Rose Events

SEPTEMBER 28, 2023

But now, let’s dive into the second all-too-often-undervalued service when it comes to the selection of wedding vendors. But if you’re lining up a team of wedding vendors and have left videography out of that effort entirely, ask yourself why. Should you hire a wedding videographer? You should.

Videographer 130

Videographer Social Media Photography Vendor 130

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. Similarly, a previously available service or product might become scarce, requiring a vendor change or strategy.

Event Management 117

Event Management Management Vendor Retail 117

Rachel Willis Events

JULY 13, 2021

Would you store a stack of important legal documents in an egg carton or a fire safety box? You have someone to go to for curated and vetted recommendations on your vendor team. Building a vendor TEAM is so important for a wedding day. Having a planner is pretty much essential these days. That’s what a wedding planner is, love.

Wedding Planner 130

Wedding Planner Insurance Vendor Wedding 130

Rock Paper Coin

SEPTEMBER 30, 2024

Many document storage sites like Dropbox allow you to tag pictures as you upload them. Make sure to keep your documentations organized and up to date. During the off-season, reach out to clients and photographers to request galleries. Are you adequately protected against any issues that arose in the past season that caused you concern?

Social Media 98

Social Media Collaboration Media Vendor 98

Planning Pod

NOVEMBER 19, 2020

Further, many of the programs they were using to document and track important information weren’t designed for those purposes, leaving significant functionality gaps and creating unnecessary workarounds that opened the door for errors. Manage event and lead tasks by assigning them to staff and clients and setting text and email reminders.

Management 148

Management Wedding Venue Event Management Communication 148

Busy Bee's Events

NOVEMBER 11, 2023

In this wedding industry, it’s so important to always look through reviews of each and every vendor, especially the wedding planner. Reviews are everything and if the vendor has less than five reviews then definitely do more research. Any vendor can claim anything online, especially on their website. Do the research.

Wedding Planner 130

Wedding Planner Vendor Rehearsal Dinner Social Media 130

Love Inc. Mag

MARCH 20, 2024

Keep in mind that different states and countries may require certain documentation, like a government ID or birth certificate. In many cases, venues will also be able to help you identify other vendors, like DJs or Bands, that can add to your special day. Work with your vendors to discuss ways to save money.

Wedding Budget 98

Wedding Budget Vendor Management Government 98

Planning Pod

JULY 25, 2019

Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. No more details scattered across event spreadsheets/templates , documents and post-its. Improved collaboration with teams and vendors.

Event Management 112

Event Management Management Social Media Communication 112

Souvenir Weddings & Events

APRIL 29, 2020

We created for a you a checklist for each month before your wedding, to make sure you book the right vendors at the right time. This amount is the number you will communicate to all vendors. Tried to get this official document 3 months before your wedding date. Make sure to keep all the information.

Wedding Planning 130

Wedding Planning RSVP Bachelor Party Vendor 130

Love Inc. Mag

JULY 22, 2024

If you've spent 10 minutes wedding planning, you've probably already realized that it's an incredibly heteronormative industry, and it can be challenging to find venues and vendors that are not only eager to work with LGBTQ+ couples, but that also create an inclusive experience for the couples and/or their guests.

Wedding Venue 92

Wedding Venue Social Media Vendor Celebrant 92

Planning Pod

APRIL 17, 2020

Meetings with clients, staff, contractors, suppliers and vendors are often in person. And they are great for a wide variety of event-industry applications and situations – from event planning and running an event space / venue to staff management and vendor/supplier management. Document and Spreadsheet Software Tools.

Management 146

Management Communication Government Electronics 146

Rock Paper Coin

MAY 8, 2024

It’s a professional document outlining your services, experience, and the specific plan for their event. A proposal ensures everyone’s on the same page, from budget breakdowns to vendor recommendations. Proposals: The Powerhouse Pitch Think of a proposal as your chance to shine.

IT 98

IT Consulting Destination Wedding Vendor 98

Junebug Weddings

AUGUST 19, 2024

Image by Sriwijaya Story Bali Wedding Vendor Highlights Bali Wedding Photographer Helopixel Review: “Helopixel was incredible to work with. Legal Requirements To get legally married in Bali, you need to prepare the following documents: Valid Passports – Original and photocopies of both passports.

Videographer 91

Videographer Wedding Planner Ceremony Procession 91

Planning Pod

AUGUST 8, 2022

Now, instead of sifting through file cabinets of documents, Norton can quickly log onto Planning Pod and see everything he needs to do his job. Solution: Central hub for communications with clients, vendors, and back-of-house staff. Norton and his team have come a long way from manila folders, mailed checks, and handwritten notes.

Catering 78

Catering IT Electronics Management 78

Planning Pod

AUGUST 16, 2022

From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. The good news? There is a better way! Fundraisers and galas.

Insurance 104

Insurance Procession Management Communication 104

Vegas Weddings Planner

AUGUST 2, 2024

Vendor Team and Entertainment For Joanna and Romel, the heart of their celebration lay in the food, drinks, and entertainment. Marissa Ladera Photography captured every special moment with grace, while Affinity Films documented the day in a beautiful video that the couple will cherish forever.

Transportation 94

Transportation Vendor Wedding Planner Photography 94

Willmus Weddings

FEBRUARY 28, 2024

When it comes to planning your wedding , you might already have a list of traditional vendors in mind, like planners, photographers, videographers, and florists. But with all the excitement and busyness of the day, you might not always have your phone in hand to document those Instagram-worthy moments.

Social Media 98

Social Media Videographer Media Vendor 98

Peerspace

APRIL 19, 2024

This document outlines your strategies, projects financial forecasts, and analyzes the market for the next three to five years. After all, if you’re writing this plan intending to attract investors, it’ll probably be different from a document just for internal purposes. Find event venues What is a business plan?

Insurance 98

Insurance Management Communication Hospitality 98

Planning Pod

SEPTEMBER 17, 2019

Offering an extensive element/symbol library, it integrates with CAD drawings, has a templates feature and can be integrated into MS Word or Google Docs documents. File storage – For storage of floor plan designs and floor plan templates as well as other types of files (documents, images, etc.). Social Tables.

Floor Plan 141

Floor Plan Event Designer Management Collaboration 141

Planning Pod

JULY 1, 2024

This covers bodily injury and property damage to third parties (including guests, vendors, and venue staff) that happen during an event due to some kind of negligence. The adjuster will review your documentation, interview witnesses if necessary, and assess the extent of the damages or injuries that occurred.

Insurance 89

Insurance Event Management Management Transportation 89

Joy

SEPTEMBER 13, 2024

Several factors can also impact your overall wedding costs, including: Location : City weddings often command higher prices for venues and vendors because of increased demand and overhead costs. Season: Peak wedding months (like June and October) often come with higher prices for venues and vendors.

Wedding Budget 97

Wedding Budget Finance Insurance Vendor 97

Junebug Weddings

JULY 10, 2024

This will be key in determining your location, vendors, and so much more! Start by sitting down with your partner to discuss your overall budget, and then break it down into categories such as venue , vendors , decor, fashion, etc. This is where hiring local, experienced vendors will pay off. Photo by Anais Possamai Photography.

Videographer 98

Videographer Vendor Procession Social Media 98

Rock Paper Coin

SEPTEMBER 12, 2024

However, wedding planners, vendors, and venues face a unique set of challenges that can turn a dream event into a legal nightmare if not properly handled. From navigating vendor contracts to understanding liability, intellectual property rights, and client disputes, the legal landscape in the wedding industry is complex and ever-changing.

Insurance 52

Insurance Communication Electronics Vendor 52

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. The layout of a banquet event order template or document should be simple to follow and easy to read.

Electronics 60

Electronics Catering Management Communication 60

Hello Endless Events

FEBRUARY 7, 2019

Trello is an effective way to connect with others, share documents, give assignments, and create checklists. Social Tables really is social—it allows users to easily collaborate and share plans with vendors and team members. Pros: Social Tables makes it easy to connect and collaborate with other vendors, like caterers and entertainers.

Event Planner 125

Event Planner Management Collaboration Event Management 125

Planning Pod

JULY 7, 2022

One central source for business communication and contact information goes a long way in organizing conversations with clients, vendors, and staff – a key component both before and after events are complete. Event management systems make manually recreating the same type of document for different clientele a thing of the past.

Social Media 104

Social Media Event Management Engineering Management 104