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While planning killer events is becoming increasingly more difficult and complicated, plenty of new tools are constantly arriving in the eventmanagement market that can keep you on track and make your working life less chaotic. 8 Essential EventManagement Tools for Every Event Planner. Accounting.
Eventmanagement is more than just planning events; it’s about creating memorable, engaging experiences that align with an organization’s goals. In this article, we’ll dive into the core aspects of eventmanagement, practical strategies, and the latest technology solutions shaping the future of events.
Summary: Learn about what eventmanagement software tools to look for. Evaluate features and read reviews of the top event planning apps. What is eventmanagement software? Exhibitor and sponsor management – For managing sales, payments and deliverables. Oh, and no more lost files or emails.
Hotel sales, banquet and private eventmanagers know what it’s like to work under pressure. Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule.
As a provider of venue management software ourselves, we often get asked how we compare with our competitors and what sets us apart. Which made us think that this is a question that almost everyone considering venue eventmanagement software asks at some point during their fact-finding and buying process.
Recently purchased by meetings software giant Cvent, Social Tables offers a combination of event layout software and lead management tools for event venues. Their online collaboration features stand out and include commenting, file storage, downloadable printouts and real-time editing. 3D Event Designer.
As Jessica can tell you, this simply isn’t true because Planning Pod’s user-friendly venue and eventmanagement software…. As Jessica told us, “It takes way too much time to download and email contract PDFs and then have to follow up with more emails just to get a signed PDF back.”. Saves her 64-80 hours of busywork per month.
Event marketing is all about building real connections. How Event Software Makes Planning Easier Eventmanagement software makes running events much easier. It helps with things like managing registrations, selling tickets, and promoting your event. Pierre Fabre eventmanaged with Eventtia.
Summary: Learn about what eventmanagement software tools to look for. Evaluate features and read reviews of the top event planning apps. What is eventmanagement software? Exhibitor and sponsor management – For managing sales, payments and deliverables. Oh, and no more lost files or emails.
Brands can also use SMS to send booking confirmations, modifications, and reminders a day or a few hours before the scheduled appointment. On the business’s end, it can aid in efficient staff management and reduce the occurrence of no-shows. Send or schedule your SMS: Review your estimated audience.
Summary: Learn what goes into a banquet event order and how they are used. Understand why BEOs are vital to the success of most events and download a free BEO template. There are hundreds and hundreds of details involved in proper eventmanagement and planning. Order of Events Timeline.
Are you an event planner looking for a platform? Click here to check out our comparison on eventmanagement software. Planning Pod Planning Pod is the ideal solution for any event pro who is dealing with a high-volume of events or wants to take their client’s white-glove experience to the next level.
If it doesn’t include this tool, you can also download brain dump apps or productivity apps from the App Store. Especially for beginners, it’s crucial to stick to a schedule in order to build up a habit. No matter what schedule you set, make sure it’s one you can realistically maintain. Pick a time of day. Want to learn more?
Covers pre-, during and post-event attendee engagement. Features include schedule, event map, branding, in-app note taking and extensive networking capabilities. Perfect for: Planners who want an easy way to create an event app and a versatile feature set. Great solution for festivals and large public events.
Planning Pod’s client portal simplifies how you interact with clients by giving them a centralized place to view documents and files and manage payments, signatures and tasks. And when I had to share it with my clients, I would have to download it as a PDF every time.”. It took a lot of time.
We quickly became partners with Turizm Medya Grubu and agreed on the use of the Eventtia eventmanagement platform for all their upcoming events in the next 5 years. Bringing the MICE and the Tourism industries together for a first hybrid event. Highlights of the events. The Mobile App to schedule meetings.
Percentage of event professionals report that scheduling entertainers helped drive attendance. Percentage of event pros who will likely use virtual reality technology this year. Percentage of attendees who download the event app. 9 – 63%. Yes, killer content and keynotes provide value. 10 – 26%.
Event technology has become a powerful tool for event planners, offering wide-ranging solutions to elevate any event experience with a wow-worthy impact. From augmented reality to AI-powered chatbots and eventmanagement platforms, recent advancements in event tech are taking the events industry by storm.
As CEO and co-founder of Planning Pod, I’m glad these venue owners, managers and staff are asking questions like these to make sure they choose the right platform that best fits their needs. Add our lead webform to your venue’s website to easily collect leads. per transaction), Stripe and Square.
Still, despite major advancements in technology and a growing expectation of instantaneous, online access, it’s not uncommon to find a catering company still relying on old-school paper and processes for their eventmanagement solution. Ready to learn more about the features and pricing of Planning Pod’s eventmanagement software?
As Jessica can tell you, this simply isn’t true because Planning Pod’s user-friendly venue and eventmanagement software…. As Jessica told us, “It takes way too much time to download and email contract PDFs and then have to follow up with more emails just to get a signed PDF back.”. Saves her 64-80 hours of busywork per month.
While Honeybook, Dubsado and 17hats do promote their products to event professionals, their applications are more general client/CRM and business management platforms designed for solo entrepreneurs and freelancers and do not include many core eventmanagement tools. Planning Pod Strengths. Rates as low as 2.39% + $0.29
Many of the catering solutions below offer these functions as well as other valuable business and eventmanagement features for tracking event bookings; generating financial and profitability reports; viewing business data using real-time dashboards; and integrating with point-of-sale (POS) systems and accounting solutions like Quickbooks.
Usually, those wedding pros are doing initial research in eventmanagement and wedding planning software for their business and want to do their due diligence in evaluating all viable options. Planning Pod is the perfect eventmanagement platform for wedding pros, whether you are an event planner or manage a wedding venue.
If you run an event venue, you know that your business can’t afford to waste time and resources with inefficient manual processes and lengthy workarounds. This inevitably led to hiring additional event professionals to manage her disparate systems, costing the venue more money and eating away at profit margins.
When organizing events like tours or tastings, you’ll want to make sure attendees know exactly where to be and when. Networking and business events. With an all-inclusive eventmanagement software there are automated integrations between event registration forms and your CRM systems. On-site eventmanagement.
There are hundreds and hundreds of details involved in proper eventmanagement and planning. In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves.
Additionally, any files attached to messages are downloadable from your reports. Use this report to keep track of trends, evaluate the success of your event marketing campaigns and promotions, and improve your attendee event experience. Looking for an eventmanagement platform?
Additionally, any files attached to messages are downloadable from your reports. Use this report to keep track of trends, evaluate the success of your event marketing campaigns and promotions, and improve your attendee event experience. Looking for an eventmanagement platform?
We had to learn quickly how to do 3 or 4 events or weddings a week when we were used to doing just 1 or 2,” said Andrea. To add even more pressure, the eventmanagement software Andrea depended on was in the process of a buyout and transition as the full force of the pandemic hit the hospitality industry. The kicker?
1-on-1 Meeting Scheduler. Let’s say your virtual event is already a great success, and you’ve successfully attracted enough attendees, giving your sponsors sizable and measurable visibility through the virtual event. Visible and clear slot availability for meetings at all times.
NOTE: Some people believe you shouldn’t go to this level of detail, but when I have been pitched event ideas, the pitches that have helped me visualize the event theme, content or cause got C-level sign-off more frequently than those that didn’t. Just saying’ Step #7 – Compose a very brief pitch.
When organizing events like tours or tastings, you’ll want to make sure attendees know exactly where to be and when. Networking and business events. Days before the event, you may want to send any PDFs, workbooks, or documents that they will need for the event. On-site eventmanagement.
While there are companies that will sponsor events year-round, most will have a more limited budget during certain months nonetheless. If necessary, schedule the event around the peak time of your main target sponsors to maximize success. Make them come to you instead of chasing them around.
If there’s an app that lets you hunt ghosts, why wouldn’t there be technology for eventmanagement? You don’t need to pull your hair out over managing room blocks or spend the night before an event updating multiple registration lists. Won’t it eat up my event budget? Eventmanagement software costs money.
Look for event layout tools that offer: Lots of drag-and-drop floorplan elements (like standard tables, chairs, stages, etc., Schedule walkthroughs and soundchecks in advance. Also a must.
Event planning is a lucrative and evergreen career choice. The global eventmanagement market is estimated to be worth $6.36 With the rapid growth in the event industry, now is the time to get certified and propel your career. Also, the CMP designation is the gold standard in the event planning industry.
It can help manage several large-scale events at once, whether they occur in a physical space or completely online. The app offers tabs to keep track of conference speakers and their respective time slots, sponsors, and multi-sited schedules. Cvent is great for scheduling, and the inter-app interfaces play together seamlessly.
I formulated these 11 steps as a marketing executive – when I pitched execs from funded startups to Fortune 500s on everything from events to ad campaigns – and I promise you that they will give you more than a fighting chance to get your idea green-lighted. Step #1 – Determine how the event supports organizational goals.
Instead, they expect to spread the cost over installments, making it more affordable and manageable for customers. ✅ Flexibility and Convenience People want to choose between alternative payment terms and schedules that align with their financial situation.
” Because event sponsorships play such a significant role in event revenues – one recent study shows that 63% of eventmanagers rely on sponsorships as a significant source of income – it’s vital that you give yourself and your events the best chance to attract the right sponsors.
Now the global shutdowns triggered by COVID-19 outbreaks have forced many of us to reconsider our understanding and opinion of and need for live online events, mainly because they are the only viable option to reach attendees and continue connecting with our audiences. eventschedules, videos, registration/RSVP forms and more.
Event planning is the process of turning an idea into a well-organized, memorable experience. It involves designing, coordinating, and managing all the elementsfrom the venue and schedule to catering and dcorto achieve the events goals. Good planning also means you can enjoy the event rather than scrambling to fix issues.
Now were sharing those insights to help you streamline your planning and have events that really stand out. Download the Event Planning Checklist as an Excel file to customize and share with your team. Think of it as your go-to guide for stress-free events. Want to see how this event checklist works?
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