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By starting with some of the most common frustrations of the event planning profession that we have heard from planners, we’ve paired real-life problems with real event management solutions. 8 Essential Event Management Tools for Every EventPlanner. Email and socialmedia management software.
These goals could include things like: Expected sales or donations New clients or prospects Ticket sales or registrations Total attendee turnout Number of attendees trained or educated Increased mission / brand awareness Marketing objectives (list building, socialmedia mentions, etc.) discounting (early bird, referrals, etc.)
Marketing and promotion – For creating and deploying event websites, email marketing, event mobile apps, surveys/forms, video marketing and socialmedia promotions. Flexible event registration setup, easy-to-use event websites and quick payouts are just a few of its notable features. Eventbrite.
Once a lead becomes a client, she can then quickly plug their information and event details into her customized proposal and contract templates that already have all of the core information and pricing for her commonly-sold packages. Collect and manage electronic signatures for all your contracts and proposals in one convenient place.
Share everything from the catering menu to banquet event order to special requests in a quick email. Digital files also make it easy to send the same document to multiple people like hosts, their eventplanners and your venue staff. Guests not only want to be wowed when they attend an event, they expect it.
In this article, I’ll give a high-level overview of how different types of event technology trends serve eventplanners or businesses and apply to the entire life cycle of any event. Event and venue management software. This is a game changer for eventplanners. Digital event marketing.
Shown here is our BEO builder, which auto-updates information like event dates, headcounts, schedules and proposal/invoice details. Easy-to-build proposals, contracts and BEOs … with electronic signatures. Where Planning Pod really separates itself in its ability for you to collaborate with your team and clients.
Build colorful, detailed event proposals with unlimited line items, categories, image galleries and pricing details as well as detailed banquet event orders that pull related data from other areas of the application. Create online legal contracts and track electronic signatures with contract management tools.
Event organizers can also use CRMs for contact management of third-party vendors, service providers, event venues, and more. The best event management solutions make it easy for eventplanners to track notes, pricing, packages, and files for contracts. Payments are also easier with Planning Pod’s CRM tool.
To that end, we have assembled a list of 25 (+2) proven event sales techniques and strategies from seasoned pros that you can implement quickly to boost your lead generation, qualifying and close rates. And, yes, these can definitely help in this post-pandemic sales world of Zoom meetings and electronic communications.
They include: Venue managers who own and rent out rental spaces Facility managers who manage company-owned meeting and event spaces Independent eventplanners who manage clients’ event bookings Internal corporate meeting and eventplanners for external event spaces Catering services, photographers, rental companies and other external vendors.
Technology can facilitate a successful hybrid event in many different aspects: handling event registration, managing socialmedia activities, facilitating a virtual event, live streaming, mobile apps, and so on. Event Technology Enhancing Experience. Why do we need event technology in the first place?
Marketing and promotion – For creating and deploying event websites, email marketing, event mobile apps, surveys/forms, video marketing and socialmedia promotions. Flexible event registration setup, easy-to-use event websites and quick payouts are just a few of its notable features. Eventbrite.
Besides keeping your remote team members talking and connected, many video conferencing apps also have a webcast component that allows you to speak to your audience, attendees or customer base (and even run events virtually). Our Recommendations – Fully Jarvis Bamboo Standing Desk and Fully Cora Standing Desk Converter.
Planning Pod is an all-in-one software built specifically for venue owners and eventplanners to help you run a smooth, professional operation while giving you back hours of time each week. Leverage socialmedia. Monique and Andrea both agree that a strong socialmedia presence is a must-have for your wedding venue.
Whether you’re an event venue, a professional event organizer, or the de-facto eventplanner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.
Online Electronic Signatures. We built Planning Pod for busy event professionals and business owners who run event- and hospitality-related businesses of all sizes, including: Eventplanners Wedding plannersEvent management firms Event venues and spaces Small hotels, B&Bs and restaurants.
Brandee Gaar, who runs her own wedding planning firm called Blush by Brandee Gaar as well as her own business consultancy for wedding planners , understands the frustrations of working from multiple business and project management tools and free apps. “We Then send it to your clients to quickly collect their electronic signatures.
Online Electronic Signatures. Planning Pod is the perfect event management platform for wedding pros, whether you are an eventplanner or manage a wedding venue. In fact, the first version of our product created in 2007 was wedding planning software for couples and planners. Proposals & Contracts.
It even automates new online booking and socialmedia leads through a customizable webform you can embed directly into your venue’s event website. Files and notes manager – Accumulate all electronic files, attachments and notes in one place for each event and keep them organized with virtual folders.
It’s one of the main reasons why event management exists as a profession. Eventplanners must think of all the amenities required by guests for a conference, convention, or show to run according to plan. Professional eventplanners will begin by creating budgets for their events.
Start by describing your website and socialmedia strategy to build an online presence. From there, explain how you plan to build relationships with eventplanners, event venues, and potential clients (i.e., word-of-mouth marketing, referrals, digital marketing).
Electronic Signature Capture. Event sales tools for proposals and contracts – In minutes, you can create professional, colorful, detailed proposals that impress leads and prospects (especially if you use our templates tools) as well as customized contracts (with data merge fields). Additional Fee. Additional Fee ($24/month).
According to Shaun, being able to manage all of the details and logistics of each of your client’s weddings is the differentiator between a good wedding planner and an unsuccessful one. Some eventplanners rely on tedious spreadsheets and financial ledgers to determine which clients have paid and which haven’t.
(We here at Planning Pod can relate as we have also had our own double-whammy of staffing challenges being a software company in the events, hospitality and restaurant industry.). Most venue managers, eventplanners, hoteliers and restaurateurs have already been adjusting their business plans on a weekly or monthly basis during the pandemic.
However, virtual events offer the ability for organizers to invite speakers, talents, and attendees from halfway across the world without having to worry about travel and accommodation costs. However, planning and hosting a hybrid event does pose its own unique challenges. Make sure your goals are clear and measurable (i.e.,
Features Attendee Management Attendee Tracking and Reporting Badge Management Budgeting/Forecasting Attendee Profiles Customizable Branding Email Marketing API CRM Electronic Payments Online Registration Vendor Management Pricing: Starts at $2,950 per year, though it has a free plan and a free trial. Pricing: It starts at $399 per year.
Features Attendee Management Attendee Tracking and Reporting Badge Management Budgeting/Forecasting Attendee Profiles Customizable Branding Email Marketing API CRM Electronic Payments Online Registration Vendor Management Pricing: Starts at $2,950 per year, though it has a free plan and a free trial. Pricing: It starts at $399 per year.
That’s not even including emails and all the electronic files and binders we used to try to keep tabs on everything,” says Laura. This disconnected system of stand-alone applications, tools, manual processes, personal notes and files created gaps in the event booking process. “I It just became way too much to handle.”.
Do so either electronically or via snail mail – again, depending on the event’s formality and your budget. Many of our helpful hosts offer event services, like catering or entertainment. Do the math using that overage and adjust the guest list accordingly. Are too many potential guests invited? Or are you in the clear?
Summary: Learn how to market events of all kinds, from market research, branding and pricing to event websites , content marketing, socialmedia and post-event followup. What is event marketing? potential attendees), distribution channels and pricing for the event. Attendance of sub-events/sessions.
Summary: Learn how to market events of all kinds, from market research, branding and pricing to event websites , content marketing, socialmedia and post-event followup. What is event marketing? potential attendees), distribution channels and pricing for the event. based on your marketing plan.
So let’s take a look at what virtual events are and some common examples followed by important virtual event tips that can help you prepare to launch a successful online event on your own. Key Technology Elements of Virtual Events. Most online meeting software limits the number of attendees/participants per session.
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