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Contrary to popular belief, professional wedding planning (and eventcoordination) is about so much more than managing the wedding day. Vetting vendors. Your planner or coordinator is like your wedding’s project manager. Your planner or coordinator is like your wedding’s project manager.
An event planner, also known as an eventcoordinator, is a professional who specializes in organizing and executing events, such as weddings, corporate events, conferences, trade shows, and more. In this blog post, we'll explore the role of an event planner in more detail and provide insight into what they do.
But in our many years of planning events (and helping thousands of other eventmanagers plan theirs through our eventmanagement software ), we have found that those three qualities – focus, preparation, diligence – are necessary traits in event organizers and team members if you are going to come close to planning a killer event.
Juggling two different tracks of events – in-house events that support their mission/audience base and private group events and rentals that help boost their revenue – can quickly become a cumbersome task that creates process gaps, continuity killers, collaboration conflict and more.
Crafting once-in-a-lifetime experiences while dealing with unpredictable challenges (weather disruptions, equipment malfunctions, and unreliable vendors) often equals intense pressure for eventcoordinators and wedding planners. Planning Pod is your ultimate eventmanagement toolkit. But never fear!
Monique has spent the last 10 years as a certified special events professional (CSEP) and the VP of Operations with Bramble Hospitality, helping them run, manage, and grow their two wedding venues, Willowdale Estate and Briar Barn Inn. One of the properties Monique manages is part of a curatorship program offered through the state.
In the fast-paced world of eventmanagement, even the most meticulous plans can go awry. Enter event insurance, which acts as a safety net to protect both your clients and your business. From unforeseen weather disruptions to unexpected cancellations, a single incident can leave you and your clients facing financial hardship.
A list of their amenities includes: event technology solutions (LED signage, Sonos Soundsystem, TV screens, live streaming services), a variety of spaces (green rooms, an office for eventcoordinators, separate entrances for speakers, a mother’s room), furniture, whiteboards, and other presentation essentials, in-house catering.
Still, despite major advancements in technology and a growing expectation of instantaneous, online access, it’s not uncommon to find a catering company still relying on old-school paper and processes for their eventmanagement solution. John Norton, Executive Chef and General Manager at The Coonamessett.
Online registration software is a cloud-based solution that allows organizers to manage the entire event registration process from start to finish. Professionals can use this solution to host a wide range of events, from retail workshops or fireside chats to large conferences and product launches. The short answer is “No.”
Wedding education covers various topics such as wedding traditions and rituals, budget planning, vendormanagement, eventcoordination, and much more. 3) Vendormanagement As wedding planners, you need to have strong relationships with various vendors such as photographers, caterers, florists, and more.
Our survey came back with several different job titles for event planners, including: Conference Coordinator. Event Planner. EventCoordinator. Corporate EventsManager. Registration Manager. EventManager. Event Specialist. Director of Events. Meeting Planner.
.” A good practice is to have two event facilitators – one for in-person participants and one for virtual attendees – to maintain the event flow and enhance the attendee experience. Roles similar to this “Virtual Liaison” can include Event Tech Expert, Social Media Coordinator and Digital Concierge.
Consider major holidays and events that may conflict with your wedding date, as they can affect your guest list and the availability of vendors. You'll also want to avoid peak seasons when prices for vendors and accommodations are at their highest. You should also provide your vendors with the itinerary.
However, thanks to the advancements in technology, nowadays, there is a wide berth of tools, applications, and solutions designed to help event planners in the various aspects of the eventmanagement process. Let us begin, however, by discussing how technology solutions can help streamline different aspects of event planning.
If you're an eventcoordinator or one-half of a multicultural couple, this guide is for you! Attend cultural events, read literature, and even try the cuisines. Manage Your Finances Getting Married Marrying traditions mean marrying expenses. Here’s how: Set a Budget: Begin by having a frank discussion with your partner.
To begin, couples are encouraged to schedule a tour of the venue to experience its beauty firsthand and to discuss their initial ideas with the on-site eventcoordinators. A dedicated wedding coordinator from the venue is available from the initial planning stages through to the completion of the event.
.” A good practice is to have two event facilitators – one for in-person participants and one for virtual attendees – to maintain the event flow and enhance the attendee experience. Roles similar to this “Virtual Liaison” can include Event Tech Expert, Social Media Coordinator and Digital Concierge.
In this guide, we talk through a basic event planning template, what it means to be a planner, and how eventmanagement software can simplify your processes. What is Event Planning? It is the process of planning all the details and logistics of an event. That event can range in size, complexity, and purpose.
I gained practical skills in eventcoordination, learned how to manage timelines and budgets, and improved my communication and problem-solving abilities significantly. What did you learn about wedding/event planning? It was rewarding to see our plans come to life on the wedding day.
But when you vow to say "I do" in front of 20-500 people, and then you need to direct them, entertain them, feed them, and keep them happy for 4-6 hours - you're going to need an experienced team to manage the logistics, your 16+ vendors, 16+ contracts, and the day-of. Vendor parking, loading, and unloading?
City View at Metreon provides 31,000 square feet of adaptable space that works well for events with 200 to 2,000 guests [11]. Event budgeting experts suggest you review invoices when they arrive and match details with all vendor and venue contracts. ” Logistical Details: “When can vendors start setting up?”
Eduard is the founder of Cocoon Flex Spaces, a company that manages bookable spaces in New York City. I liked getting bookings through Peerspace, and from there, I started building this business of managing many, many properties. We require a studio manager or eventcoordinator add-on for every booking, and guests love it.
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