Planning Pod

JANUARY 17, 2023

If you’re an event planner or other event professional who has ever wondered what a BEO is or why event pros need them, keep reading. “BEO” is an acronym for “Banquet Event Order” – but these event management documents are essential even if you don’t plan banquet-style events.

Floor Plan 135

Floor Plan Vendor Management Scheduling 135

Peerspace

APRIL 21, 2024

Sure, there’s a vast array of apps and websites for event planners. Therefore, we compiled this helpful list of websites for event planners to get you moving and ensure that your event is a success. Check them out and get your event up and running brilliantly. They have event planners, too.

Event Planner 52

Event Planner Pinterest Vendor Management 52

Cvent: Event Marketing

DECEMBER 27, 2018

In the world of event planning, that’s incredibly true. There are many names for event planners. Event planning fits under different titles, some of which you would expect and some you might not. Different Names for Event Planners. Event Coordinator. This is the first true position focused on events.

Event Planner 46

Event Planner Event Coordination Management Scheduling 46

Peerspace

JUNE 12, 2024

Answered Event venues on Peerspace typically cost $80 — $220 per hour. See unique event venues Are you wondering how to become an event planner to finally achieve your dream career? As the largest online marketplace for event venue rentals, we know what event planners have to go through to pull off a perfect event.

Event Planner 52

Event Planner Education Social Media Vendor 52

Planning Pod

JANUARY 10, 2021

Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. You can even set-up customized payment schedules with automated reminders and auto-payments.

Event Management 148

Event Management Management Electronics Scheduling 148

Carissa Kruse Weddings

OCTOBER 6, 2023

You keep on asking what does it take to become a wedding planner. The short answer is reaching out to experienced event planners. I will try to make it more specific with actual steps and tips that you can follow to become a wedding planner. Or do you have a specific question about a particular aspect of event planning?

Event Planner 52

Event Planner Social Media Scheduling Media 52

Planning Pod

AUGUST 16, 2022

From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. Networking and business events. The good news?

Event Planner 78

Event Planner Insurance Procession Management 78

Peerspace

MARCH 18, 2025

This is essential to avoid interruptions and keep your event running smoothly. Understanding the DJs setup and breakdown timeline helps ensure there are no disruptions to your event schedule. Clear communication can prevent unnecessary stress on the day of the event. What does your setup and breakdown process look like?

Communication 52

Communication Management Engineering Scheduling 52

Planning Pod

SEPTEMBER 17, 2019

Venues and caterers have used them to assist in their sales efforts; to help clients visualize event layouts; and to illustrate proper event setup for internal staff who are preparing for the event. Who uses event floor plan software?

Floor Plan 141

Floor Plan Event Designer Management Collaboration 141

Planning Pod

JULY 29, 2020

Garnering and maintaining an audience’s attention, especially during long meetings or intense conferences, is one of the major challenges event planners and meeting coordinators face. Even galas and charitable events can quickly turn into a drag if the speeches run long or the video presentation has poor production value.

Engagement 120

Engagement Scheduling Electronics Communication 120

Planning Pod

NOVEMBER 12, 2020

Shown here is our BEO builder, which auto-updates information like event dates, headcounts, schedules and proposal/invoice details. View and pay invoices, make scheduled payments and enter/update their credit card details. View and make edits to event floor plan designs. View and e-sign proposals, contracts and BEOs.

Management 148

Management Electronics Event Management Hospitality 148

Cvent: Event Marketing

APRIL 9, 2019

There is a certain thrill that comes with planning an event. There are pros and cons to being an event planner and it takes a particular kind of disposition to excel. How do you know if event planning is the right profession for you? You’re A Stickler For Schedules. Luckily, as an event planner, you can be.

Event Planner 38

Event Planner Scheduling Vendor Management 38

Planning Pod

APRIL 12, 2020

Successful events hinge on many things , but having a responsive, dedicated team is right at the top. Most events can be effectively executed by having one or a few primary event planners and then supporting staff that is either in-house or contracted out.

Social Media 206

Social Media Insurance Media Management 206

Planning Pod

JULY 25, 2019

Design and seating – For building and tracking event floorplans, space or room layouts, production and logistics planning, and assigned seating arrangements. Event project management – For managing budgets, calendars, tasks/to-do’s, schedules/timelines, checklists, files, dashboards and reporting. Event Booking.

Event Management 112

Event Management Management Social Media Communication 112

Joy

FEBRUARY 21, 2025

The awards celebrate excellence in these categories: Best New Corporate Event Venue Most Innovative Space Design Outstanding Technical Infrastructure Excellence in Corporate Event Services Sustainable Venue Operations So, these accolades help event planners find top-tier venues that meet strict quality standards.

Transportation 52

Transportation Vendor Catering Procession 52

Planning Pod

JULY 7, 2020

Don’t battle busy schedules just to grab a signature. Share everything from the catering menu to banquet event order to special requests in a quick email. Digital files also make it easy to send the same document to multiple people like hosts, their event planners and your venue staff. Whatever else is collecting dust.

Procession 109

Procession Management Electronics Social Media 109

Big Apple Bride Events

JANUARY 23, 2019

Hiring a planner allows you to relax, enjoy your big day,and have a good time. We keep an elaborate timeline and tight schedule to guarantee everything is running smoothly. This is heartbreaking to us. We are your eyes and ears, double and triple checking all contracts, day of set up, and paying attention to every little detail.

Event Planner 52

Event Planner Procession Vendor Wedding Planner 52

Planning Pod

SEPTEMBER 21, 2020

Covers pre-, during and post-event attendee engagement. Features include schedule, event map, branding, in-app note taking and extensive networking capabilities. Perfect for: Planners who want an easy way to create an event app and a versatile feature set. Great solution for festivals and large public events.

Social Media 78

Social Media Scheduling Event Management Management 78

Villa Tuscana Events

DECEMBER 16, 2024

The venues flexibility makes it a favorite for events of all styles and sizes. The venues experienced event planners work closely with clients to ensure every detail is thoughtfully executed, from initial planning to the event day. What truly sets Villa Tuscana apart is its professional staff and services.

Reception 52

Reception Consulting Celebrant Scheduling 52

Planning Pod

AUGUST 12, 2019

In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, event planners and outside vendors to the clients themselves. What Details Are in a Banquet Event Order? Order of Events Timeline.

Electronics 109

Electronics Management Communication Vendor 109

Planning Pod

AUGUST 20, 2024

This comprehensive guide on how to start an event planning business is built to help you think ahead and stay prepared so you can become profitable without panic. Planning Pod is your ultimate event management toolkit. Join the countless professionals who trust Planning Pod to make their events unforgettable.

Insurance 88

Insurance Management Communication Collaboration 88

Peerspace

FEBRUARY 26, 2024

Tip #3: Don’t use the Costco mindset Source: Peerspace Based on Mona’s experience, new event planners often use the “Costco mindset” and fail to recognize that a longer guest list typically equals higher costs. This is definitely one of those 5-star venues that’s best for certain clientele. Who is the point of contact (POC)?

Communication 98

Communication Scheduling Vendor Management 98

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

Event Management 78

Event Management Management Communication Procession 78

Planning Pod

MARCH 24, 2021

We built Planning Pod for busy event professionals and business owners who run event- and hospitality-related businesses of all sizes, including: Event planners Wedding planners Event management firms Event venues and spaces Small hotels, B&Bs and restaurants. Scheduled invoice auto-payments.

Management 78

Management Electronics Scheduling Event Management 78

Planning Pod

JULY 13, 2022

It has made a tremendous difference in streamlining our events. ”. Laura appreciates that Planning Pod’s event planning tools cover everything she and other event planners on the team could possibly need – ticketing, online booking, floor planning, budgeting, fundraising, invoicing, pricing and more.

Event Management 78

Event Management Private Events Management Scheduling 78

Planning Pod

MARCH 1, 2023

According to Shaun, being able to manage all of the details and logistics of each of your client’s weddings is the differentiator between a good wedding planner and an unsuccessful one. Whether you’re planning just a handful of weddings or have a booked calendar, it’s crucial to have a good process and tools to keep you on schedule.

Wedding Planning 78

Wedding Planning Pinterest Management Collaboration 78

Planning Pod

APRIL 14, 2020

This same tactic works well with event, hospitality and catering industry referral sources like event planners and meeting planners. Yes this might take more time for drivers who are already on a tight schedule and are often financially incentivized by making as many deliveries as they can during their shift.

Catering 97

Catering Management Hospitality Scheduling 97

Planning Pod

JULY 27, 2022

However, for you, their timeline is essential so that you know if they are entering your pipeline with a pressing or distant need and so you can schedule followup emails and calls at the appropriate time. Then you can back out from there when you would want to provide a proposal, schedule a site visit and set a decision date with them.

Hospitality 103

Hospitality Management Event Management Electronics 103

Planning Pod

JANUARY 12, 2021

Before scheduling your first customer walkthrough or booking your first party, make sure your pricing is dialed in properly. When building and designing your space, Dianne recommends giving it a unique element while leaving room for flexibility for all types of events and setups. Are you charging too much? Are you charging enough?

Vendor 148

Vendor Social Media Catering Management 148

Planning Pod

OCTOBER 4, 2023

With event attendee expectations shifting, event organizers are on the lookout for fresh ways to create memorable experiences—and that’s where event technology can be a game-changer. The dynamic nature of digital signage can add an element of excitement to the user experience and boost audience engagement at your next event.

Social Media 88

Social Media Event Management Engagement Management 88

Planning Pod

SEPTEMBER 14, 2020

Notifications and alerts for when there are scheduling conflicts. Because nobody is perfect and bad/inaccurate information can be introduced into even the best closed systems, the system you use should have a real-time notification trigger if the information being entered conflicts with a currently scheduled event or booking.

Management 78

Management Electronics Event Management Procession 78

Brilliant Event Planning

MAY 26, 2020

As wedding planners, we’re rescheduling events and still planning for next year. But, without events, we do have a little bit more flexibility in our schedules. You also might want to consider tools to automate your social media posts, meeting scheduling, task management, and client reminders. Update your website.

Social Media 52

Social Media Event Planner Scheduling Media 52

Planning Pod

OCTOBER 2, 2023

From there, explain how you plan to build relationships with event planners, event venues, and potential clients (i.e., Pricing and payment terms: These terms clearly define your pricing, payment schedule, food costs, and any deposit requirements. word-of-mouth marketing, referrals, digital marketing).

Catering 88

Catering Management Scheduling Communication 88

Busy Bee's Events

NOVEMBER 11, 2023

Questions to ask the Wedding Planner How long have you been in the industry and how old is your business? Do you consider yourself an event designer or event planner? What is the payment schedule? Are you open to working with other vendors I find elsewhere? How many weddings do you book in a weekend?

Wedding Planner 130

Wedding Planner Vendor Rehearsal Dinner Social Media 130

Planning Pod

NOVEMBER 19, 2020

Planning Pod is designed to be a one-stop event management software system for wedding venues and event planners, eliminating the need for any additional software, tools, programs and even notebooks. “I’m I’m old school and I usually have a pen and paper planner where I write things down.

Management 148

Management Wedding Venue Event Management Communication 148

Planning Pod

AUGUST 16, 2023

You can use your event management CRM to create a schedule for the event, including session times and speaker information, which can be easily shared with others to keep everyone informed and on schedule. With customizable forms, you can also collect feedback to use in testimonials for your next event marketing campaign.

Event Management 78

Event Management Management Social Media Communication 78

Cvent: Event Marketing

MAY 14, 2019

It’s perfectly reasonable to ask a hotel to schedule a site visit with you. Schedule Site Inspections and Stay Overnight. Once your destinations and hotels have been selected for a closer look, it is time to schedule onsite visits. Site visits are usually free to the planner if your event is large enough.

Scheduling 66

Scheduling Black Tie Transportation Management 66