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By starting with some of the most common frustrations of the event planning profession that we have heard from planners, we’ve paired real-life problems with real event management solutions. 8 Essential Event Management Tools for Every EventPlanner. Email and socialmedia management software.
These goals could include things like: Expected sales or donations New clients or prospects Ticket sales or registrations Total attendee turnout Number of attendees trained or educated Increased mission / brand awareness Marketing objectives (list building, socialmedia mentions, etc.) discounting (early bird, referrals, etc.)
Event project management – For managing budgets, calendars, tasks/to-do’s, schedules/timelines, checklists, files, dashboards and reporting. Marketing and promotion – For creating and deploying event websites, email marketing, event mobile apps, surveys/forms, video marketing and socialmedia promotions.
Covers pre-, during and post-event attendee engagement. Features include schedule, event map, branding, in-app note taking and extensive networking capabilities. Perfect for: Planners who want an easy way to create an event app and a versatile feature set. Great solution for festivals and large public events.
You keep on asking what does it take to become a wedding planner. The short answer is reaching out to experienced eventplanners. I will try to make it more specific with actual steps and tips that you can follow to become a wedding planner. Follow them on socialmedia. The same rule applies here, too.
Whether they’re responding to new prospects, following up with them for contract signatures or chasing down clients for payments or vital input for their event, there is rarely any free time in their schedule. You can even set-up customized payment schedules with automated reminders and auto-payments.
Sure, there’s a vast array of apps and websites for eventplanners. Therefore, we compiled this helpful list of websites for eventplanners to get you moving and ensure that your event is a success. Check them out and get your event up and running brilliantly. They have eventplanners, too.
Answered Event venues on Peerspace typically cost $80 — $220 per hour. See unique event venues Are you wondering how to become an eventplanner to finally achieve your dream career? As the largest online marketplace for event venue rentals, we know what eventplanners have to go through to pull off a perfect event.
Before scheduling your first customer walkthrough or booking your first party, make sure your pricing is dialed in properly. When building and designing your space, Dianne recommends giving it a unique element while leaving room for flexibility for all types of events and setups. Are you charging too much? Are you charging enough?
With event attendee expectations shifting, event organizers are on the lookout for fresh ways to create memorable experiences—and that’s where event technology can be a game-changer. These displays can show real-time event information, interactive maps, and even user-generated content from socialmedia.
Don’t battle busy schedules just to grab a signature. Share everything from the catering menu to banquet event order to special requests in a quick email. Digital files also make it easy to send the same document to multiple people like hosts, their eventplanners and your venue staff. Whatever else is collecting dust.
Shown here is our BEO builder, which auto-updates information like event dates, headcounts, schedules and proposal/invoice details. View and pay invoices, make scheduled payments and enter/update their credit card details. View and make edits to event floor plan designs. View and e-sign proposals, contracts and BEOs.
From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. Networking and business events. The good news?
The average eventplanner has a lot on their plate. But you can’t afford to take any shortcuts if you expect your event to be successful. Event marketing automation can help you cut back on the amount of repetitive and error-prone work you need to do. Schedule your socialmedia posts.
I had a past client say that they had luck finding vendors also on socialmedia group forums so definitely check into that! I made this ebook as an educational tool to assist with the wedding planning process, not to take the place of a wedding planner. Do you consider yourself an event designer or eventplanner?
You can use your event management CRM to create a schedule for the event, including session times and speaker information, which can be easily shared with others to keep everyone informed and on schedule. With customizable forms, you can also collect feedback to use in testimonials for your next event marketing campaign.
For example, if you’re an eventplanner you might explore local restaurants for catering or consider unique venues like historic buildings or outdoor spaces that offer lower rental rates. This can lead to more favorable terms, discounts, and exclusive offers in the future.
Note that we will mainly discuss event sales tips here and leave topics like event marketing strategies, socialmedia tactics and target audience outreach for other articles. Then you can back out from there when you would want to provide a proposal, schedule a site visit and set a decision date with them.
As wedding planners, we’re rescheduling events and still planning for next year. But, without events, we do have a little bit more flexibility in our schedules. You also might want to consider tools to automate your socialmedia posts, meeting scheduling, task management, and client reminders.
Promote events with branded materials From customized landing pages to branded registration websites, Planning Pod makes it easy for event managers to market their events. Event managers and venues can easily add images, videos, schedules, maps, brand logos, and more—with no technical skills required.
Event project management – For managing budgets, calendars, tasks/to-do’s, schedules/timelines, checklists, files, dashboards and reporting. Marketing and promotion – For creating and deploying event websites, email marketing, event mobile apps, surveys/forms, video marketing and socialmedia promotions.
Use services proposal software to write the perfect press pitch, detailing how the event fits the publication’s focus and why their readership would be interested. Finally, ensure media attendance by providing complimentary access and scheduling interviews or briefings during the event. Promote your event on socialmedia.
There are many moving parts involved in planning an event, and you have to constantly pay attention to the tiniest details to ensure success. This is why although attending an event always seems fun, behind the scenes, it actually requires a lot of work and great teamwork before guests can have fun during the event.
Whether you’re an event venue, a professional event organizer, or the de-facto eventplanner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.
Leverage SocialMedia to Grow Your Fanbase. These days any good event venue marketing plan, especially if you’re doing wedding venue marketing, includes a presence on Instagram, Facebook and probably YouTube. Socialmedia platforms are table stakes, as is LinkedIn if your outreach includes local businesses.
During one of our recent mentoring sessions, a planner was explaining that she was getting bogged down by the day-to-day tasks that were taking too much time. While the short answer is to hire someone to handle those tasks for her, the reality is that most eventplanners are small businesses and it can take some time before this is feasible.
Pretty self-explanatory, responsible for overseeing the entire event planning and execution. Creating a marketing plan and responsible for all things related to promoting the event. Socialmedia moderator. Essential, especially if you are also planning to stream the event (and for virtual events.)
Technology can facilitate a successful hybrid event in many different aspects: handling event registration, managing socialmedia activities, facilitating a virtual event, live streaming, mobile apps, and so on. Event Technology Enhancing Experience. Why do we need event technology in the first place?
We built Planning Pod for busy event professionals and business owners who run event- and hospitality-related businesses of all sizes, including: Eventplanners Wedding plannersEvent management firms Event venues and spaces Small hotels, B&Bs and restaurants. Scheduled invoice auto-payments.
Having entertainment at your event may not seem like the highest priority, but more and more attendees are expecting experiences at events, in addition to a fully packed session schedule. Entertainment doesn’t mean you need to have Beyoncé perform at your event, in fact, it can be really simple and cost-effective.
Planning Pod is designed to be a one-stop event management software system for wedding venues and eventplanners, eliminating the need for any additional software, tools, programs and even notebooks. “I’m I’m old school and I usually have a pen and paper planner where I write things down.
A corporate eventplanner looking to provide meals for an onsite training event will have one set of needs; a couple looking to feed their wedding guests (or looking for the right wedding venue or the right place to hold the reception) will have very different needs.
The presence of an engaged and vibrant audience not only enhances an event atmosphere but also helps you achieve your event’s goals, be it building awareness of your product or service, facilitating networking for your audience, educating potential customers, and so on. This is where this article comes in.
Start by describing your website and socialmedia strategy to build an online presence. From there, explain how you plan to build relationships with eventplanners, event venues, and potential clients (i.e., An event planning platform automates repetitive tasks, which can help reduce the need for additional staff.
Planning Pod is an all-in-one software built specifically for venue owners and eventplanners to help you run a smooth, professional operation while giving you back hours of time each week. Leverage socialmedia. Monique and Andrea both agree that a strong socialmedia presence is a must-have for your wedding venue.
“Eventplanner.” It isn’t enough to get an event right, it has to be perfect. Curious how your socialmedia post is performing? If there’s an app that lets you hunt ghosts, why wouldn’t there be technology for event management? There are endless ways to promote an event.
Besides keeping your remote team members talking and connected, many video conferencing apps also have a webcast component that allows you to speak to your audience, attendees or customer base (and even run events virtually).
According to Shaun, being able to manage all of the details and logistics of each of your client’s weddings is the differentiator between a good wedding planner and an unsuccessful one. Whether you’re planning just a handful of weddings or have a booked calendar, it’s crucial to have a good process and tools to keep you on schedule.
Notifications and alerts for when there are scheduling conflicts. Because nobody is perfect and bad/inaccurate information can be introduced into even the best closed systems, the system you use should have a real-time notification trigger if the information being entered conflicts with a currently scheduledevent or booking.
Meaning, planning and hosting an event today is naturally more challenging, and in order to deliver a satisfying and unique experience for every attendee, you need a robust event management plan and strategy. Below we will review some of the most common event planning challenges and their respective solutions: 1.
For others, it’s a promotional plan for a specific event that can be broken down into a more manageable plan. Event-based strategy. Event website. Socialmedia. The Event Marketing Process. Events are costly, which is why determining your event strategy is important. SocialMedia Basics.
Planning and managing an event is a project on its own, and often quite a complex one at that. Having an appropriate project management tool can significantly help you in streamlining the whole process from start to finish, from keeping track of your schedule, creating and monitoring budget, clear timelines for different tasks, and so on.
Hired help Professional services like caterers, bartenders, or eventplanners reduce stress and ensure polish. Initial research Browse online for theme ideas and DIY tips, event planning blogs for expert advice, and socialmedia for real party setups and trends that fit your budget.
It has made a tremendous difference in streamlining our events. ”. Laura appreciates that Planning Pod’s event planning tools cover everything she and other eventplanners on the team could possibly need – ticketing, online booking, floor planning, budgeting, fundraising, invoicing, pricing and more.
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