This site uses cookies to improve your experience. To help us insure we adhere to various privacy regulations, please select your country/region of residence. If you do not select a country, we will assume you are from the United States. Select your Cookie Settings or view our Privacy Policy and Terms of Use.
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Used for the proper function of the website
Used for monitoring website traffic and interactions
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Strictly Necessary: Used for the proper function of the website
Performance/Analytics: Used for monitoring website traffic and interactions
Today’s eventplanners rely on technology to get the job done. No matter if you’re managing multiple tasks related to an event, keeping your team in order, or communicating with clients, you’ll likely use a digital project management tool. There’s not one perfect tool for every event. Forget the pen and paper.
By using ChatGPT, an artificial intelligence tool, eventplanners can create a big advantage for themselves. In addition to saving time, creating run of show, personalizing their communication, making event brochures and marketing materials, brainstorming incredible new ideas and much more. Never keep anyone waiting again.
We consulted Junebug’s top wedding vendors to identify rehearsal dinner mistakes couples face when organizing this important pre-wedding event. Luxury eventplanner Aimee Dunne tells us, “ Don’t make it too formal. Instead, think of it as a small preview of the fun to come!
By starting with some of the most common frustrations of the event planning profession that we have heard from planners, we’ve paired real-life problems with real event management solutions. 8 Essential Event Management Tools for Every EventPlanner. And for the stuff it doesn’t have?
If you’re an eventplanner or other event professional who has ever wondered what a BEO is or why event pros need them, keep reading. “BEO” is an acronym for “Banquet Event Order” – but these event management documents are essential even if you don’t plan banquet-style events.
Eventplanners’ jobs are all about bringing people together and creating a connection. And for event organizers, we can expect to see lots of changes in how we plan, organize and execute events. The rise of the virtual event. When it comes to changes that are here to stay, virtual events are one of them.
Scouting for locations , vetting vendors, deciding on a theme and decor –after all of this, you might forget to send out the invitations! Sure, there’s a vast array of apps and websites for eventplanners. Check them out and get your event up and running brilliantly. Find event venues 4.
The awards celebrate excellence in these categories: Best New Corporate Event Venue Most Innovative Space Design Outstanding Technical Infrastructure Excellence in Corporate Event Services Sustainable Venue Operations So, these accolades help eventplanners find top-tier venues that meet strict quality standards.
Before scheduling your first customer walkthrough or booking your first party, make sure your pricing is dialed in properly. When building and designing your space, Dianne recommends giving it a unique element while leaving room for flexibility for all types of events and setups. Are you charging too much? Are you charging enough?
Depending on the primary purpose of the event and overall goals, you may want to include all event stakeholders in this assessment, mainly because your event may also need to resonate with employees, volunteers, participants, sponsors, exhibitors and vendors as well as attendees.
Answered Event venues on Peerspace typically cost $80 — $220 per hour. See unique event venues Are you wondering how to become an eventplanner to finally achieve your dream career? As the largest online marketplace for event venue rentals, we know what eventplanners have to go through to pull off a perfect event.
Garnering and maintaining an audience’s attention, especially during long meetings or intense conferences, is one of the major challenges eventplanners and meeting coordinators face. Even galas and charitable events can quickly turn into a drag if the speeches run long or the video presentation has poor production value.
Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. Event project management – For managing budgets, calendars, tasks/to-do’s, schedules/timelines, checklists, files, dashboards and reporting.
In this wedding industry, it’s so important to always look through reviews of each and every vendor, especially the wedding planner. Reviews are everything and if the vendor has less than five reviews then definitely do more research. Any vendor can claim anything online, especially on their website.
In fact, there are a handful of critical details that every person involved in producing the event must have at their fingertips – from the venue staff and managers, eventplanners and outside vendors to the clients themselves. To streamline and automate processes on the day of the event. Vendor Information.
Venues and caterers have used them to assist in their sales efforts; to help clients visualize event layouts; and to illustrate proper event setup for internal staff who are preparing for the event. Who uses event floor plan software?
From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. Networking and business events. The good news?
Let’s be honest…the event industry is a passionate but sometimes anxiety-filled one. Crafting once-in-a-lifetime experiences while dealing with unpredictable challenges (weather disruptions, equipment malfunctions, and unreliable vendors) often equals intense pressure for event coordinators and wedding planners.
Busy vendors, suppliers and clients no longer have to worry about making an in-person appearance just to pay a bill or produce a signature. Some typical paper trail items you should make digital include: Client or vendor contracts. Don’t battle busy schedules just to grab a signature. Whatever else is collecting dust.
Anyway, after that brief interlude, let’s get to our event planning tips. Tip #1: Do maintain communication between all involved parties Source: Peerspace This means knowing exactly what the venue , vendors, and decision-makers are responsible for and making sure everyone else is also on the same page.
Shown here is our BEO builder, which auto-updates information like event dates, headcounts, schedules and proposal/invoice details. View and pay invoices, make scheduled payments and enter/update their credit card details. View and make edits to event floor plan designs. View and e-sign proposals, contracts and BEOs.
From venue scouting to vendor sourcing and everything in between, wedding planners will save you a lot of time and aggravation. We have done our research, worked with the best in the industry, and will connect you with the right vendors for your wedding. Saves You Time Wedding planning can be a full time job.
There is a certain thrill that comes with planning an event. There are pros and cons to being an eventplanner and it takes a particular kind of disposition to excel. How do you know if event planning is the right profession for you? When planning an event, you have to manage a lot of moving parts.
The venues flexibility makes it a favorite for events of all styles and sizes. The venues experienced eventplanners work closely with clients to ensure every detail is thoughtfully executed, from initial planning to the event day. Villa Tuscana also provides a variety of additional services to enhance your event.
Covers pre-, during and post-event attendee engagement. Features include schedule, event map, branding, in-app note taking and extensive networking capabilities. Perfect for: Planners who want an easy way to create an event app and a versatile feature set. Great solution for festivals and large public events.
Most people have a romanticized idea of what life is like as a wedding planner, but the truth is: running a wedding planning business is hard. Professional wedding planners must juggle multiple clients, build and maintain vendor relationships, navigate rentals and decor, and stay on top of their long wedding checklists for each client.
Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for eventplanners. These tools simplify the process of attendee sign-up and ticket purchasing, providing a user-friendly and efficient experience for event-goers.
You can use your event management CRM to create a schedule for the event, including session times and speaker information, which can be easily shared with others to keep everyone informed and on schedule. This includes contact information, event details, and any notes or comments you’ve made about the client.
“Before we used Planning Pod, my biggest challenge was that I had to open five or more different apps to manage all of the things related to all our events, from dealing with vendors to mapping out the space to invoicing. It has made a tremendous difference in streamlining our events. ”. It just became way too much to handle.”.
Event Budget Management. Event Registration & RSVPs. EventVendor Management. Since we launched in 2013, our tools have helped 10,000+ event pros run their businesses and manage 200,000+ events. Venue + Room & Space Management. Guest List w/ Seating Arrangements. Food-and-Beverage Management.
Hired help Professional services like caterers, bartenders, or eventplanners reduce stress and ensure polish. Minimum planning timelines Large party (100+ guests): Start 3+ months ahead Book venue and vendors early, especially in peak seasons. Consider your guests availability and potential scheduling conflicts.
This same tactic works well with event, hospitality and catering industry referral sources like eventplanners and meeting planners. The great part about this idea is that these networking events probably have lots of vendors who aren’t in the catering business.
Whether you’re an event venue, a professional event organizer, or the de-facto eventplanner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.
Event businesses often operate on thin margins, making it essential to your success to carefully manage costs. In this article, we’ll delve into various strategies to minimize operational costs and unnecessary expenses for your event business. Another approach is to consolidate your vendor base. Get started today!
Planning Pod is designed to be a one-stop event management software system for wedding venues and eventplanners, eliminating the need for any additional software, tools, programs and even notebooks. “I’m I’m old school and I usually have a pen and paper planner where I write things down.
Solution: Central hub for communications with clients, vendors, and back-of-house staff. Implementing Planning Pod has provided Norton and his team with an easy-to-access, centralized place that houses every detail of an event, from menu items and food costing to staff scheduling and updates or changes.
Some of the specific event booking and CRM tools Dianne loves include… The venue booking calendar is a central team calendar where the entire event planning team can view booked events as well as holds, leads, payment dates and appointments or walkthroughs. The data and knowledge must stay with the organization.”.
Planning Pod is an all-in-one software built specifically for venue owners and eventplanners to help you run a smooth, professional operation while giving you back hours of time each week. Andrea has helped build her following by connecting with vendors who shared her style. Working with vendors.
Event Registration & Ticketing. Event Budget Management. EventVendor Management. Planning Pod is the perfect event management platform for wedding pros, whether you are an eventplanner or manage a wedding venue. Assign items to staff, vendors and clients. Food-and-Beverage Management.
Notifications and alerts for when there are scheduling conflicts. Because nobody is perfect and bad/inaccurate information can be introduced into even the best closed systems, the system you use should have a real-time notification trigger if the information being entered conflicts with a currently scheduledevent or booking.
Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for eventplanners. These tools simplify the process of attendee sign-up and ticket purchasing, providing a user-friendly and efficient experience for event-goers.
With event attendee expectations shifting, event organizers are on the lookout for fresh ways to create memorable experiences—and that’s where event technology can be a game-changer. The dynamic nature of digital signage can add an element of excitement to the user experience and boost audience engagement at your next event.
Brandee Gaar, who runs her own wedding planning firm called Blush by Brandee Gaar as well as her own business consultancy for wedding planners , understands the frustrations of working from multiple business and project management tools and free apps. “We Our templates make it fast and easy to set up your events so you can start planning.
For most event professionals, working remotely and confined to our homes is a foreign concept (and understandably so). Meetings with clients, staff, contractors, suppliers and vendors are often in person. Most of us are hard-wired to be interacting with people constantly and, preferably, face-to-face.
We organize all of the trending information in your field so you don't have to. Join 5,000+ users and stay up to date on the latest articles your peers are reading.
You know about us, now we want to get to know you!
Let's personalize your content
Let's get even more personalized
We recognize your account from another site in our network, please click 'Send Email' below to continue with verifying your account and setting a password.
Let's personalize your content