This site uses cookies to improve your experience. To help us insure we adhere to various privacy regulations, please select your country/region of residence. If you do not select a country, we will assume you are from the United States. Select your Cookie Settings or view our Privacy Policy and Terms of Use.
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Used for the proper function of the website
Used for monitoring website traffic and interactions
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Strictly Necessary: Used for the proper function of the website
Performance/Analytics: Used for monitoring website traffic and interactions
Summary: Learn about the top event floorplan software applications used by event professionals. Event floorplan designs have been a fact of life in the events industry for decades, and for a few good reasons. What are the benefits of event floorplan software? Top event floorplan software applications.
BEOs (sometimes referred to as run sheets) allow you to provide critical details that everyone involved in any event MUST have at their fingertips – whether they are a bartender, catering manager, security staff member, event planner, other vendor, or even your client. Event itinerary/schedule. Food & Beverage packages.
OK, maybe that’s an exaggeration, but having a tightly kept schedule is still extremely important for event professionals. Event managers are the orchestrators of the event, but when you are managing an internal staff, external vendors, clients, volunteers and maybe even guests, keeping everyone together and on task can be exhausting.
Once the floorplan has been created and finalized, take a large poster board with a paper cup and draw the floorplan on the poster board with the paper cup being the round tables. Once that’s complete, take sticky notes with guests names and start assigning seats/tables.
This BEO automation tool actually pulls in data from the client contact area, event timeline, proposal, invoice, catering order and floorplan so you don’t have to double enter any information. Challenge: Spending hours creating professional event floorplans. It’s now a must-have for my billing.”.
Planning Pod auto-updates many documents and areas when information in those areas is modified in another area or tool. Shown here is our BEO builder, which auto-updates information like event dates, headcounts, schedules and proposal/invoice details. Event floorplan builder for creating to-scale layouts of your setups.
Busy vendors, suppliers and clients no longer have to worry about making an in-person appearance just to pay a bill or produce a signature. Some typical paper trail items you should make digital include: Client or vendor contracts. Don’t battle busy schedules just to grab a signature. Floorplans.
“Along with your business plan you have to have a marketing plan that outlines your marketing, branding, PR goals and expenditures, including the few months prior to opening day,” added Michael. #3 Before scheduling your first customer walkthrough or booking your first party, make sure your pricing is dialed in properly.
Event FloorPlan Design Tool. Event Vendor Management. Planning Pod (Planner Package). Event FloorPlan Design Tool. Client CRM – Easily track all the contact and business information for your leads and clients plus staff, vendors, contractors and any other business contacts in one convenient place.
Event FloorPlan Design Tool. Event Vendor Management. With our itinerary/schedule tool , you can create a highly detailed timeline for every wedding that lets you fine tune your time management for each event. Assign items to staff, vendors and clients. Event FloorPlans. Files & Note Management.
“Before we used Planning Pod, my biggest challenge was that I had to open five or more different apps to manage all of the things related to all our events, from dealing with vendors to mapping out the space to invoicing. It took so much time, but now it’s all in one place with Planning Pod,” says Laura.
And we didn’t have a floorplan software, so we were contracting that out and paying someone to do it.”. Among competitors like EventPro, Tripleseat and Event Temple, Dianne found Planning Pod’s all-encompassing event center management software to be an early favorite. “We had an event management system. Oh, it has a CRM!
In addition, a big selling point of events at Clay Theater is their customizable, flexible space, and hence collaborating with clients and vendors on floorplans and seating arrangements is vital to their customer experience. Maybe it doesn’t seem like a big deal having to use another software for floorplans.
You can use your event management CRM to create a schedule for the event, including session times and speaker information, which can be easily shared with others to keep everyone informed and on schedule. Communicate with vendors Contrary to popular belief, CRM software isn’t just for client management.
Schedule builder – Easily create detailed event timelines for each event that include dates and times, assignments for vendors and venues, and file attachments for each item. With Planning Pod’s CRM functionality, you can store and manage contact information and necessary details for each prospect, client, vendor and contractor.
Reusable templates for quick-turn proposals, contracts, invoices, BEOs, food-and-beverage packages / menus, floorplans and more. Track sales and the status of where every lead is at in your pipeline with Planning Pod’s lead and client CRM tool … plus collect leads via your website with our embeddable e-form.
Most people have a romanticized idea of what life is like as a wedding planner, but the truth is: running a wedding planning business is hard. Professional wedding planners must juggle multiple clients, build and maintain vendor relationships, navigate rentals and decor, and stay on top of their long wedding checklists for each client.
You can use the information to send customized invitations, recommend sessions or workshops that fit the attendees’ interests, and even offer personalized schedules. Successful event managers use event platforms like Planning Pod, Cvent, or other platforms to streamline and organize their business.
Solution: Central hub for communications with clients, vendors, and back-of-house staff. Implementing Planning Pod has provided Norton and his team with an easy-to-access, centralized place that houses every detail of an event, from menu items and food costing to staff scheduling and updates or changes.
Features include schedule, event map, branding, in-app note taking and extensive networking capabilities. Features include event lineups/schedules, gamification, push notifications, detailed maps, agenda/location sharing. Includes personalized schedules, sponsor/exhibitor features, social media integrations, complex session setup.
Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Seating arrangement and floorplan tools assist in designing event layouts, seating arrangements, and floorplans, ensuring optimal use of space and a comfortable experience for attendees.
This BEO automation tool actually pulls in data from the client contact area, event timeline, proposal, invoice, catering order and floorplan so you don’t have to double enter any information. Challenge: Spending hours creating professional event floorplans. It’s now a must-have for my billing.”.
Streamlines workflows and saves 62+ hours/month of busywork Simplifies serving customers and landing more leads Is easy to use and get up and running fast Simplifies collaboration among team members and vendors. Planning Pod streamlines workflows and saves 62+ hours/month of busywork. Let’s unpack those one at a time. Top Features.
Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Seating arrangement and floorplan tools assist in designing event layouts, seating arrangements, and floorplans, ensuring optimal use of space and a comfortable experience for attendees.
Meanwhile, their deposits and scheduled payments helped bring in some much-needed revenue that Andrea used to purchase appliances, venue furniture, and other materials that her construction loan didn’t cover. “It Andrea has helped build her following by connecting with vendors who shared her style. Working with vendors.
In the event management industry, artificial intelligence provides innovative tools that save time with planning and elevate the attendee experience. AI technology can help with a wide range of event planning tasks, such as event schedule optimization and attendee follow-up, to simplify the process for event planners and organizers.
See unique event venues Event planning can be an overwhelming endeavor. Scouting for locations , vetting vendors, deciding on a theme and decor –after all of this, you might forget to send out the invitations! Their floorplan templates allow planners to make changes without having to start over. Find event venues 4.
Or a big wedding with a ceremony seating area, sit-down dining area and dance floor spread across multiple rooms. There is no substitute for a well-considered visual event layout design, and once you have made decisions on everything discussed above, you are well ready to create an event floor layout design. But you get the idea.
Service and staffing requirements (including outside vendors) AV and equipment requirements. However, for you, their timeline is essential so that you know if they are entering your pipeline with a pressing or distant need and so you can schedule followup emails and calls at the appropriate time.
From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. Contact us today to try Planning Pod out for yourself.
Ultimately, it’s about providing a better experience for everyone involved in planning, managing, and hosting the event. This includes event planners, event team, volunteers, attendees, vendors, and sponsors, among other parties. Ultimately, it can significantly help your event planning process, especially regarding logistics.
From missed payments and complex registration systems, most event organizers spend endless hours following outdated processes that can lead to missed details, lost ticket sales, and miscommunication between the vendors, volunteers, attendees, and other event participants. Contact us today to try Planning Pod out for yourself.
We organize all of the trending information in your field so you don't have to. Join 5,000+ users and stay up to date on the latest articles your peers are reading.
You know about us, now we want to get to know you!
Let's personalize your content
Let's get even more personalized
We recognize your account from another site in our network, please click 'Send Email' below to continue with verifying your account and setting a password.
Let's personalize your content